Public Meeting Teleconference Login Information

This page displays log-in information for teleconference/online council and committee meetings during the COVID-19 state of emergency.

Click below to jump to information for specific meetings.

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Why is Elkins holding virtual meetings?

Upon Mayor Broughton’s declaration of a citywide state of emergency on March 17, 2020, and based on recommendations from the U.S. Centers for Disease Control regarding minimizing infection risk during the coronavirus pandemic, Elkins Common Council temporarily suspended council and committee meetings.

This suspension was necessary because of the requirement, under the West Virginia Open Meetings Act, that the public must be able to attend any meeting of a city council or other governing body of a political subdivision in West Virginia. Because of the federal recommendation that people avoid gatherings of ten people or more, and because the City of Elkins did not yet have the capability to enable remote access to meetings, there was no way to proceed that was both legal and safe for the public and for city officials and staff.

After research and testing, city staff has selected the Zoom conferencing platform to enable remote attendance of meetings by city officials, staff, and members of the public. By using Zoom , anyone who wants to can join and listen to council and committee meetings by either dialing in (audio only) or by using the Zoom app or web platform.

Like many other West Virginia cities exploring remote meeting options, we have not found a satisfactory way to enable live public comment via this platform while still ensuring an orderly meeting. The best solution we can offer right now is that we will accept public comment submitted via email or telephone call/voice mail to the city clerk up to 30 minutes before the start of each meeting. Public comments received in this way will be read aloud at the meeting. (Please note that current council rules restrict each public comment to five minutes in length.)

Elkins City Clerk
Jessica R. Sutton
jsutton@cityofelkinswv.com
Phone: (304) 636-1414, ext. 1211
401 Davis Avenue, Elkins, WV, 26241

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Zoom Login Information

Please note that you can join meetings either via a web browser, the Zoom app, or phone (dial in).

You do not need to enter a “participant ID.” When prompted for a “participant ID,” simply press # again.

You will join the meeting as an “attendee.” You will be muted and can only listen during the meeting.

Public comments received by email or voicemail up to one half hour before the start of the meeting will be read aloud during the meeting. See below for contact information for submitting public comment.

Elkins City Clerk
Jessica R. Sutton
jsutton@cityofelkinswv.com
Phone: (304) 636-1414, ext. 1211
401 Davis Avenue, Elkins, WV, 26241


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Finance Committee Login Information

When: Jun 1, 2020 10:00 AM Eastern Time (US and Canada)
Topic: Finance Committee meeting

Agenda: download here

Please click the link below to join the webinar:
https://us02web.zoom.us/j/84296017990?pwd=YXo5dUhYbUYrWlVSUnZDSSt3Qys2QT09
Password: 022963

Or iPhone one-tap :
US: +19292056099,,84296017990# or +13017158592,,84296017990#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799
Webinar ID: 842 9601 7990
International numbers available: https://us02web.zoom.us/u/kbSIj20IOn

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Meeting Interruption Contingency Plan

If one of council’s virtual meetings is interrupted (e.g., internet problems, Zoombombing, etc.), here is how we will proceed and what you should do.

  • End your participation in the meeting/webinar if it has not otherwise been terminated.
  • Check this page (below this list) for updated login information.
  • If we are unable to resume the meeting within 10 minutes using this process (for example, due to the loss of the internet connection), the meeting will be considered in recess 24 hours from the start time of the original meeting (i.e. if a council meeting started at 7:00 p.m., is interrupted and we are unable to resume that same night, we will reconvene at 7:00 p.m. the next night).

If needed, updated login information will be posted immediately below.

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