City Hall News: Week of March 14, 2022

Meeting this week are council’s Public Safety Committee, Finance Committee, and Personnel Committee, as well as the Elkins Historic Landmarks Commission and the Elkins Parks and Recreation Commission. Council meets Thursday.

The Public Safety Committee meets Monday at 10 a.m. On the agenda are a contract between the police department and GovTech, an application for a U.S. Department of Homeland Security grant, and an application for an RCDI grant.

The Finance Committee meets Monday at 1 p.m. The committee will continue work on the FY 2023 budget and consider recommendations from the Public Safety Committee concerning the DHS and RCDI grant applications. Also on the agenda are an application for an ARC Power Planning grant and the proposed creation of a fund for the fire department.

The Historic Landmarks Commission meets Tuesday at 4 p.m. in the Darden House (next to city hall). On the agenda are a letter of support for a Kump Education Center grant application, a Davis & Elkins College intern, and discussion of budget revision and other steps after the non-renewal of the commission’s lease on the Darden House.

The Personnel Committee meets in special session Wednesday at 9 a.m., after lack of a quorum forced postponement of last week’s regular meeting. On the agenda are holiday pay, longevity pay, and proposed changes to the compensation and classification plan. The committee will also consider reappointment of the city attorney to another one-year term and filling the position of supervisor of the sanitation department after the upcoming retirement of the current incumbent.

The Parks and Recreation Commission meets Wednesday at 5 p.m. at the Phil Gainer Community Center. Agenda items include bleachers for the Elkins Babe Ruth League field, an upcoming vacancy on the commission, and the Phil Gainer Community Center kitchen rate.

Council meets Thursday at 7 p.m. This meeting’s agenda may be adjusted through Tuesday. Currently on the agenda are consideration of Finance Committee recommendations concerning the above grant applications and the final reading of an ordinance annexing the portion of the former International Order of Odd Fellows property recently purchased by the Randolph County Development Authority. Council will also consider the reappointment of Charles Preusch to the Elkins Water Board.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of March 7, 2022

Last modified on March 7th, 2022 at 10:13 am

Meeting next week are council’s Finance Committee, Personnel Committee, and Ad Hoc ARPA Advisory Committee. The Elkins Planning Commission also meets next week.

The Mayor’s Task Force on Addiction and Homelessness will convene two Addressing Stigma training sessions, one in-person and one virtual. The virtual session will be on Tuesday, March 8 at 12 p.m. The in-person training will be held at the Phil Gainer Community Center on Thursday at 5:30 p.m. More information, including how to register: www.cityofelkinswv.com/addressing-stigma.

At 10 a.m. on Monday, the Finance Committee will consider the proposed 2022 paving budget and work on the overall FY 2023 general fund budget, including review of contributions requested by outside organizations. More about budgeting at City of Elkins: www.cityofelkinswv.com/government/treasurer/budget.

On Thursday at 12 p.m., the Personnel Committee will discuss holiday pay, longevity pay, and proposed changes to the compensation and classification plan.

The ARPA Advisory Committee meets Thursday at 1 p.m. to consider proposed uses of ARPA funds by the Elkins Sanitary Board, the Elkins Parks and Recreation Commission, and Davis Health System. This is not the meeting where community proposals will be reviewed; that meeting is scheduled for March 22.

The Planning Commission meets virtually Thursday at 4 p.m. to continue work on the draft zoning ordinance and plan the enactment schedule. More about the zoning update: www.cityofelkinswv.com/zoning-update. Log-in information is here: www.cityofelkinswv.com/council-and-committee-meetings.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Feb. 28, 2022

Meeting this week are council’s Personnel Committee and the Elkins Tree Board. Council meets Thursday at 7 p.m.

The Personnel Committee meets Monday at 12 p.m. to consider implementing a system of longevity pay and how to apportion an increase in the cost of PEIA health insurance.

Meeting Tuesday at 5:30 p.m. in the Darden House (next door to city hall), the Tree Board’s agenda includes planning for the annual Darden Garden Cleanup and tree-pruning in Glendale Park, Mon Power trees, and a request from a Brownie troop concerning outreach opportunities at a Gardening Expo on March 26.

City council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current agenda items include the second reading of an ordinance amending city laws concerning outdoor burning; the first reading of an ordinance annexing land recently purchased by the Randolph County Development Authority, at the RCDA’s request; a request by the Kump Education Center to apply for two grants; and the transfer of surplus Elkins Police Department to the Randolph County Sheriff’s Office. Tom Tesar, director of parks and recreation, will make a presentation to council about Elkins Parks & Recreation Commission activities and accomplishments during 2021.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Feb. 21, 2022

Meeting this week are council’s Municipal Properties Committee and Finance Committee. Also meeting are the Elkins Water Board and the Elkins Sanitary Board. City hall is closed Monday in observance of Presidents’ Day; trash will be collected on the normal schedule.

The Sanitary Board meets Tuesday at 2 p.m. Agenda items include consideration of several known issues related to existing manholes, wastewater lines, and other infrastructure components; the requested replacement of the treatment plant’s clarifier return pump; a proposal to relocate the city’s recycling drop-off site; and consideration of a proposal for a citywide assessment of infrastructure improvement needs.

Later Tuesday, at 4 p.m. the Water Board meets on an agenda that includes consideration of a proposal for citywide assessment of infrastructure improvement needs and discussions of utility payments, meter reading, and compliance with lead and copper regulations.

The Municipal Properties Committee meets Wednesday at 9 a.m. to discuss the sale of surplus EPD vehicles to another department. The committee will also review proposed grant applications by the Kump Education Center and the Elkins Historic Landmarks Commission. These items will then also be reviewed by the Finance Committee at its 1 p.m. Thursday meeting.

Utility bill and in-city Fire & Rescue Service Fee payments are due Tuesday.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Feb. 14, 2022

Meeting this week are Elkins Common Council’s Public Safety Committee, ad hoc ARPA Advisory Committee, and Municipal Properties Committee. The Elkins Historic Landmarks Commission meets Tuesday, the Elkins Parks and Recreation Commission meets Wednesday, and council meets Thursday.

The Public Safety Committee, meeting Monday at 10 a.m., will discuss issues related to parking on South Davis Avenue. The committee will also hear reports from the city’s public safety officials.

On Monday at 1:30 p.m., there will be a special meeting of the ARPA Advisory Committee to consider a proposed change in the previously approved plan for ARPA expenditures by the Water Distribution Department.

The Historic Landmarks Commission meets Tuesday at 4:00 pm at the Darden House (next door to city hall). The commission will hear a presentation from The Southern Kitchen and discuss several grant applications that are in progress.

On Wednesday at 9 a.m., the Municipal Properties Committee will consider a proposal for the installation of an HVAC system for the Treasurer’s Department. The committee will also hear reports about city properties generally and progress on accessibility and other projects recently commenced at city hall.

The Parks and Recreation Commission meets Wednesday at 5 p.m. at the Phil Gainer Community Center to consider business items such as a proposed new logo for the commission, bleachers for the Elkins Elks Babe Ruth League field, and plans for utilization of an estate gift.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include final action to abandon an unopened section of Coke Lane; a grant application to fund a smoke detector program; discussion of a proposal to establish an official downtown streetscape master plan; the renewal of a contract with USDA APHIS for control of nuisance pigeons; various budget revisions; and the appointment of a new operations manager.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of February 7, 2022

Meeting this week are council’s Finance Committee, Rules & Ordinances Committee, and Personnel Committee.

The Finance Committee meets Monday at 10 a.m. on an agenda that includes consideration of a grant application by the Elkins Fire Department; equipment payoffs in various city departments; yard waste recycling expense; the sale of disused police vehicles; an HVAC system for the Treasurer’s Department; and the purchase of a server. The committee will also consider proposed budget revisions.

Meeting Wednesday at 9 a.m., the Rules & Ordinances Committee will review a proposed ordinance regulating parking in city alleys.

Also on Wednesday, the city’s hearing before the West Virginia Municipal Home Rule Board will reconvene after adjourning for staff review of questions raised by board members.

The Personnel Committee meets Thursday at noon to continue work on the matter of supplemental pay for temporarily assigned duties.

City officials and staff will host a press conference at the Davis Avenue Bridge on Friday at 3 p.m. The purpose is to share information concerning the need to repair or replace this bridge and the availability of funding to do so as a result of the Bipartisan Infrastructure Bill’s Bridge Formula Program. The public is welcome to attend.

To avoid shutoff, overdue utility accounts must be brought up to date before Tuesday. Bills can be paid online, via U.S. mail, via the secure payment box behind city hall, or at the front counter in city hall. More here: www.bit.ly/ElkinsUtilityBilling.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Jan. 31, 2022

Meeting this week are the Elkins Planning Commission and the Elkins Tree Board. Council meets Thursday. B&O tax returns are due Monday.

Meeting virtually Tuesday at 5 p.m., the planning commission will consider applications for appointment to a vacant seat. The commission’s recommendation will be forwarded to council, which has appointment authority.

The tree board meets Tuesday at 5:30 p.m. in the Darden House (next door to city hall) to plan this year’s workshops, volunteer days, and Arbor Day activities.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted through Tuesday, currently includes revision of the city’s outdoor burning law; consideration of a request to abandon an unopened alley behind the new Riverview Apartments (formerly Allegheny Apartments); a change to council’s rules concerning order of meeting business; and a grant application by the Elkins Police Department to fund body-worn and vehicle-mounted cameras. The city clerk will present an update on progress toward goals set by council in its 2018-2023 Strategic Plan, and the chief operator of the water system will give a report.

Fourth quarter business and occupation (B&O) tax returns, as well as annual returns (for those businesses that file annually instead of quarterly), are due Monday.

All meetings are open to the public and, unless otherwise stated, held at Elkins City Call (401 Davis Avenue). Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Jan. 17, 2021

Meeting next week are the Elkins Sanitary Board and the Elkins Parks and Recreation Commission. Also meeting are council’s ad hoc Special Hiring Committee and Municipal Properties Committee. Council meets Thursday.

City hall will be closed Monday in observance of Martin Luther King Jr. Day. Trash will be picked up on the usual schedule.

On Tuesday at 10 a.m., the Special Hiring Committee—formed to find a new operations manager—will plan its first round of candidate interviews. Applications for this position are still being accepted. Learn more and apply here: www.cityofelkinswv.com/employment-opportunities.

At its 2 p.m. Tuesday meeting, the Sanitary Board will review requested equipment purchases and a proposal to add a new position at the wastewater treatment plant laboratory. The board will also discuss department wages, the WVRWA apprenticeship program, and adapting and adopting the City of Elkins Personnel Manual for its own employees.

The Municipal Properties Committee meets Wednesday at 9 a.m. On the agenda is consideration of the requested abandonment of the alley behind the property formerly known as Allegheny Apartments, near South Davis Avenue. Other agenda items include urban deer, a report on the condition of the Darden House, downtown parking, auction of surplus equipment, and a storage building on Baxter Street.

On Wednesday at 10:30 a.m., staff will present the city’s application for additional home-rule authorities to the West Virginia Municipal Home Rule Board in Charleston. Learn more: www.cityofelkinswv.com/government/home-rule.

The Elkins Parks and Recreation Commission meets Wednesday at 5 p.m., in the Phil Gainer Community Center. Agenda items include a new logo for the commission.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. The only current action item is the topic of holiday pay for civil-service employees. Mike Bell, the executive director of the Davis Health System Foundation, will give a presentation.

Fourth quarter business and occupation (B&O) tax returns, as well as annual returns (for those businesses that file annually instead of quarterly), are due January 31.

City Hall News: Week of Jan. 3, 2021

Meeting this week are the Elkins Tree Board and council’s Finance Committee and ad hoc Special Hiring Committee. Council meets Thursday at 7 p.m.; the agenda for that meeting will be posted Monday.

The Finance Committee meets Monday at 10 a.m. to consider a funding request for an aerial platform for the Phil Gainer Community Center, a proposal for the purchase of a special-purpose vehicle, and the final disposition of project funds allocated for the city hall parking lot project.

On Tuesday at 5:30 p.m., in a meeting at the Darden House (next door to city hall), the Tree Board elects officers for 2022.

The Special Hiring Committee meets Wednesday at 10 a.m. This ad hoc committee was formed to manage the hiring of a new operations manager. At this meeting, the committee will review applications received to date and consider scheduling interviews.

All meetings are at city hall, unless otherwise stated, and are open to the public. Find agendas here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Weeks of Dec. 20 & Dec. 27

Elkins, W. Va., December 18, 2021: Because of the holidays, the next two weeks won’t see much meeting activity at Elkins City Hall. Meeting the week of December 20 are the Elkins Sanitary Board and the Elkins Historic Landmarks Commission. The Elkins Water Board meets the following week.

There are no changes to the trash schedule on Christmas Eve or New Year’s Eve. City hall will close for Christmas starting noon on Thursday. The following week, city hall will close for New Year’s starting noon on Thursday.

The Sanitary Board, which oversees the city’s sewer system, meets Monday at 2 p.m. The board, which is in the process of identifying a replacement for its vacuum truck, will see a presentation concerning Golden Equipment Company offerings in this category. The board will also review invoices and discuss proposed sewer improvements on Sylvester Drive, department staffing levels and wages, and catch basins and storm lines.

On Tuesday at 4 p.m., the Historic Landmarks Commission meets virtually on an agenda that includes an update concerning Maplewood Cemetery and discussion of a second Davis & Elkins Historic District. The commission will also elect officers. Request login information by email to: ehlc@historicelkins.org.

The following week, on Tuesday the 28th at 4 p.m., the Water Board meets. The agenda for this meeting is not yet posted.

Utility bills and in-city Fire & Rescue Service Fee payments are due Monday, December 20. Fourth quarter and annual Business & Occupation tax-return forms will be mailed out the last week of December; returns will be due January 31.

Unless otherwise stated, all meetings are in-person and open to the public. Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

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