City Hall News for Week of June 28, 2021

Elkins, W. Va., June 26, 2021: Meeting next week are the Elkins Sanitary Board and the Elkins Planning Commission. Business license renewals are due Wednesday, and council meets Thursday.

The Sanitary Board, which oversees the city’s sewer system, meets Monday at 3:15 to review invoices and financial statements. The board will hear an update on the Phase II Sewer Project (sewer/stormwater separation project). More about this project: www.bit.ly/Phase2Sewer.

City business license renewals are due to the Treasurer’s Department by Wednesday. B&O taxes must be current in order for your renewal to be processed.

Meeting virtually Thursday at 1 p.m., the Elkins Planning Commission—which has been at work updating the city’s zoning laws since 2016—is set to finalize its proposed draft and forward it to council. The commission will present an overview of the proposed ordinance to council on July 21. Log-in information for Thursday’s meeting is here: www.cityofelkinswv.com/council-and-committee-meetings.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final readings of ordinances revising statutory language concerning the Elkins Tree Board, abandonment of public rights-of-way, and nuisance properties. Also receiving a final reading is an ordinance finalizing the recent codification and publication of city ordinances. The city’s external affairs specialist will present an orientation to the city website.

To further protect public and employee safety, Operations Department staff members will undergo flagger/barricade training this week, courtesy of the West Virginia Rural Water Association.

Unless otherwise stated, the above meetings are in person at Elkins City Hall. Meeting times and agendas are available here: www.cityofelkinswv.com/council-and-committee-meetings.

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City Hall News: Week of June 21, 2021

Elkins, W. Va., June 19, 2021: City hall is closed Monday in observance of West Virginia Day. Trash will be collected on the usual schedule. Meeting this week are the Elkins Water Board and council’s Boards & Commissions Committee.

The Elkins Water Board (which oversees the city’s water system) meets Tuesday at 4 p.m. to hear an update on the water-meter replacement project and review invoices and financial statements.

The Boards & Commissions Committee meets Thursday at 9 a.m.  This is an ad hoc committee charged with reviewing the establishing ordinances and current practices and procedures of city-appointed boards and commissions to ensure compliance with state law. This week, the committee will discuss the Elkins Historic Landmarks Commission, the Elkins Planning Commission, and the Elkins Housing Authority (the governing body for Gateway Apartments).

In addition to ongoing work on the sewer/stormwater separation project and the water-meter replacement project, two separate crews are milling and paving city streets in various locations around the city. Please subscribe to the city’s newsletter to receive closure announcements: www.cityofelkinswv.com/newsletter-signup.

Business license renewals are due to the Treasurer’s Department by June 30. You must be current on B&O taxe in order to renew. If you have not yet received a license renewal form in the mail, or if you are applying for your first license, you must first submit a copy of your state business license to the Treasurer’s Department.

Unless otherwise stated, meetings are held in the Elkins City Hall council chamber. Unvaccinated persons must wear face coverings.


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City Hall News: Week of June 14, 2021

Elkins, W. Va., June 12, 2021: Park camp starts Monday. Meeting this week are council’s Public Safety Committee, the Elkins Parks and Recreation Commission, and the Elkins Planning Commission. Council meets Thursday.

EPRC’s summer camp for kindergartners through rising sixth graders runs June 14-July 30, Monday-Friday, 8:00 am-4:00 pm. Lunch is provided. There is no preregistration; children are registered on the first day they attend and then must be signed in and out by a parent or other authorized adult. More information: www.cityofelkinswv.com/summer-time-parks-time.

On Monday at 10 a.m., the Public Safety Committee meets on an agenda that includes discussions of body-worn and vehicle cameras and regional SWAT collaboration. The committee will also hear reports from public safety officials.

EPRC meets Wednesday at 5 p.m. in the Phil Gainer Community Center to open bids for the PGCC’s gym flooring project and to discuss Randolph County Flash, the FY 2022 budget, and a book walk.

The Elkins Planning Commission meets virtually on Thursday at 1 p.m. The commission, which has been drafting a new set of zoning laws for the last several years, is making final changes and preparing to present its draft ordinance to council and the public later this summer. Log-in info: www.cityofelkinswv.com/council-and-committee-meetings.

Council meets Thursday at 7 p.m. The agenda is not yet final and may be updated through Tuesday. Current items include an update to the establishing ordinance of the Elkins Tree Board, changes to the “drug house” ordinance, and an ordinance required to finalize the recent codification and publication of city laws, which may be found online here: www.cityofelkinswv.com/government/elkins-city-code.

All meetings are at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Face coverings are required for attendees who are not fully vaccinated.

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City Hall News: Week of June 7, 2021

Elkins, W. Va., June 5, 2021: A busy week at Elkins City Hall will see meetings of council’s Finance, ARPA Advisory, Rules & Ordinances, Municipal Properties, and Personnel Committees. Council meets Thursday.

Monday at 10 a.m., the Finance Committee discusses the disposition of excess revenues as fiscal year 2021 draws to a close at the end of this month. The committee will also begin consideration of a proposal to fund a part-time animal control officer in Elkins.

The mayor’s ad hoc ARPA Advisory Committee, which will advise council on the use of the approximately $3 million in ARPA funds awarded to Elkins, meets Tuesday at 1:30 p.m. to review program guidance, consider initial proposals for expenditures, and plan public input opportunities.

At 9 a.m. on Wednesday, the Rules & Ordinances Committee will work on amendments to city code concerning street and alley abandonments and nuisance properties. Also on Wednesday, at 1 p.m., the Municipal Properties Committee will discuss downtown parking and the iron signs advertising fraternal and service organizations at city entrances.

The Personnel Committee meets Thursday at noon to review city policies concerning temporary employees. At 1 p.m. on Thursday, the Fire Chief Hiring Committee will review résumés.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted though Tuesday, currently includes the second reading of the ordinance eliminating the enforcement agency and a resolution amending council rules.

All of the above meetings will be held at Elkins City Hall (401 Davis Avenue) in the council chamber. Face coverings are required for people who are not fully vaccinated against the COVID-19 virus.

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City Hall News: Week of May 31, 2021

Elkins, W. Va., May 29, 2021: Elkins City Hall will be closed on Monday, May 31, in observance of Memorial Day. Garbage normally picked up on Mondays will be picked up on Tuesday. Please have cans out no later than 6:00 a.m. on Tuesday.

The only meeting next week is that of the Elkins Tree Board. Meeting Tuesday at 5:30 p.m., in the Darden House (next to city hall), the board will work through an agenda that includes an update on the ongoing Glendale Park improvements, protocols for Memorial Trees, and discussion of the board’s Adopt-A-Tree program. The board will also plan a Pollinator Project at Glendale Park, in collaboration with the Appalachian Forest National Heritage Area.

If you would like to receive emergency text message notifications from the city, please register here: www.cityofelkinswv.com/emergency-text-notifications.

You can also sign up for our email alerts and newsletter here: www.cityofelkinswv.com/newsletter-signup.

City Hall News: Week of May 24, 2021

Elkins, W. Va., May 22, 2021: The only meeting next week is that of the Elkins Water Board. Work continues on water-meter replacement and sewer/stormwater separation, and a bid has been accepted by council for the city hall parking lot project.

Meeting Tuesday at 4 p.m. in city hall, the Elkins Water Board, which oversees the city’s water system, will hear an update on the water-meter replacement project and review financial information.

The project to replace the city’s water meters is around fifty percent complete. The water meters are being replaced because they are out of warranty and their data transmitters, which send water-usage data to Utility Billing, were beginning to fail. You can learn more about the project and read answers to frequently asked questions here: www.bit.ly/ElkinsWaterMeters

Work on the project to separate sewer and stormwater lines in south Elkins continues. The purpose of this project is to reduce the frequency of sewage overflows to the Tygart Valley River by reducing the number of combined sewer/stormwater lines, which can be overwhelmed by large stormwater events. You can learn more about this project and access a GIS app showing progress toward completion on this page: www.bit.ly/Phase2Sewer

On Thursday, council accepted a bid from Polino Contracting for the city hall parking lot project. The goal of this project is to provide both city employees and the public with a modern, paved, well-lit, aesthetically pleasing parking lot. You can learn more about this project here: www.bit.ly/ElkinsCityHallParkingLot

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City Hall News: Week of May 17, 2021

Elkins, W. Va., May 15, 2021: The bid opening for the city hall parking lot project is on Monday. The Elkins Sanitary Board meets Monday, the Municipal Properties Committee meets Wednesday, and council meets Thursday.

Bids for the city hall parking lot project will be opened at a public meeting at 1 p.m. Monday, at city hall. An earlier scheduled bid opening was postponed to provide time for contractors to adjust their bids in light of a project addendum. The goal of this project is to provide both city employees and the public with a modern, paved, well-lit, aesthetically pleasing parking lot.

Later Monday, at 3:15 p.m., the Elkins Sanitary Board, which manages the city’s sewer system, meets to review invoices and financial statements.

On Wednesday at 9 a.m., the Municipal Properties Committee meets to discuss downtown residential parking, consider a request for the abandonment of an alley by the city, and hear a proposal for expanded parking for the Tygart Hotel, which is being renovated as a boutique hotel by Woodlands Development Group.

Council meets Thursday at 7 p.m. Current agenda items include the amendment of city code to eliminate the city’s enforcement agency, a committee that has not met in years and which has been supplanted by council’s Public Safety Committee and various full-time public safety officials. Also on the agenda are bid acceptance for the city hall parking lot project and appointments to the Elkins-Randolph County Regional Airport Authority and the Elkins Police Civil Service Commission.

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City Hall News: Week of April 26, 2021

Elkins, W. Va., April 24, 2021: The Elkins Water Board holds its inaugural meeting this week. The bid opening for the city hall parking-lot project has been postponed. Arbor Day plantings and observances are scheduled for Friday.

The April 26 meeting to open bids on the city hall parking-lot project has been postponed to provide additional time for contractors to update their proposals in response to a project addendum. The new date will be announced.

The inaugural meeting of the Elkins Water Board occurs Tuesday at 2 p.m. The water board manages the city’s water system. At this first meeting, the board will elect officers, review its establishing statute, and take other initial administrative actions. The board will also review the financial position of the city’s Water Fund.

In observance of Arbor Day, the Emma Scott Garden Club will be planting a tree at noon on Friday at the Davis Street Park. Also on Friday, at 2 p.m., the Elkins Tree Board will host an Arbor Day celebration and tree-planting in Glendale Park.

There are openings on the Elkins Planning Commission and the Elkins Board of Zoning Appeals (BZA). These volunteer positions play crucial roles in city governance. The Elkins Planning Commission is nearing the end of a five-year project to update the city’s zoning laws, which have been mostly unchanged since adoption in the middle of the 1900s. The BZA hears appeals of zoning decisions and related matters and will play an important role in administering the updated zoning laws. The application procedure and more information can be found here: www.bit.ly/ElkinsCommissionsBoards

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City Hall News: Week of April 19, 2021

Elkins, W. Va., April 17, 2021: Council “lays the levy” and appoints two new firefighters at a special meeting on Tuesday. Also meeting this week are council’s Rules & Ordinances Committee and Municipal Properties Committee and the Elkins Sanitary Board. Street sweeping starts Monday and there is an Earth Day celebration at City Park on Thursday.

The Elkins street-sweeping season begins Monday. Starting May 3, city police will ticket vehicles parked on streets scheduled for street sweeping. Schedule and other info: www.bit.ly/ElkinsStreetSweeper.

On Monday at 9 a.m., council’s Rules & Ordinances Committee considers requests to amend both the rules of the Firefighters Civil Service Commission and the establishing ordinance for the Elkins Tree Board. The committee will also take up the recommendation of the Committee on Boards and Commissions to eliminate the Enforcement Agency, which has not met in years because its duties have been absorbed by council’s Public Safety Committee.

Later Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—reviews March financial statements and invoices, including from the sewer/stormwater separation project.

Council meets at the Phil Gainer Community Center at 7 p.m. on Tuesday, the day when all West Virginia cities and counties must “lay the levy,” or finalize adoption of their budgets for fiscal year 2022. Also on the agenda are recognition of Elkins Fire Department Chief Tom Meader, the swearing in of two new firefighters, the promotion of two senior firefighters, and the presentation of a draft framework for planning the use of American Rescue Plan Act funds.

Council’s Municipal Properties Committee meets Wednesday at 9 a.m. for agenda items including the Elkins Main Street Streetscape plan, a request to change traffic patterns on Gorman Avenue, downtown parking, tree grates, repairs to Darden House, and prospects for installing a generator for city hall.

The Elkins Tree Board and Elkins Friends of Trees are participating in an Earth Day Celebration being held in City Park on Thursday, 4:30-6:30 p.m. The event will feature tree giveaways, crafting for children, and other exhibits and activities.

Utility bills and in-city fire-protection service fees are due Monday. First quarter B&O tax returns are due April 30.

All of this week’s meetings are in person at city hall, in the council chamber, except for the council meeting, which will be held in person at the Phil Gainer Community Center.

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City Hall News: Week of April 12, 2021

Elkins, W. Va., April 10, 2021: Council’s regular meeting has been postponed to Tuesday, April 20. Meeting this week are council’s Public Safety Committee, Personnel Committee, and Rules & Ordinances Committee.

On Monday at 10 a.m., the Public Safety Committee will hear reports from city public safety officials and continue discussions of public complaints about the property at 898 Cole Avenue. The committee has announced that it will continue to meet second Mondays at 10 a.m.

Later Monday, at 1 p.m., the Personnel Committee will discuss personnel policy and consider a personnel matter in the Elkins Fire Department.

On Wednesday at noon, in a meeting that was postponed from last week for lack of a quorum, the Rules & Ordinances Committee will consider dissolving the city’s Enforcement Agency. This action was recommended by the mayor’s ad hoc Committee on Boards and Commissions because the Enforcement Agency has not met in several years and its responsibilities have shifted to full-time public safety employees and council’s Public Safety Committee.

Also on the Rules & Ordinances agenda are proposed changes to the Firefighters Civil Service Commission rules and possible amendments to the ordinance that established the Elkins Tree Board.

The Elkins Planning Commission meets virtually on Thursday at 1 p.m. to continue work on a new zoning ordinance, a project that began in 2016 and is planned for completion in 2021. Agenda items include rules related to telecommunications infrastructure and the boundaries of the Central Business District zone. Login info here: www.cityofelkinswv.com/council-and-committee-meetings

Council’s regular second meeting of the month, which would normally occur on Thursday, has been postponed to Tuesday, April 20, the date on which all West Virginia city councils and county commissions are required to finalize their budgets for the 2022 fiscal year, which begins July 1. The April 20 meeting will be held at the Phil Gainer Community Center.

All of this week’s meetings will be held in person in council chambers at Elkins City Hall (401 Davis Avenue), unless otherwise stated. Agendas may be adjusted until two business days before meetings.

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