City Hall News: Week of Dec. 13, 2021

Meeting this week are the Elkins Water Board, the Elkins Planning Commission, and the Elkins Parks & Recreation Commission. Council meets Thursday. This month’s regular meeting of council’s Public Safety Committee is cancelled.

The Water Board meets in special session Monday at 4 p.m. to discuss the possibility of paying an end-of-year stipend to water system employees. The Water Board, like the Sanitary Board, operates independently of council and has authority concerning pay for its employees.

On Tuesday at 6 p.m., the mayor’s Task Force on Addiction and Homeless Resources will hold a public forum to report on its work, hear community input, and explain opportunities for getting involved, including opportunities for volunteer peer recovery support specialists.

In a virtual meeting at 1 p.m. on Wednesday, the Planning Commission will review and consider changes to the draft zoning ordinance in response to public comments made at last Tuesday’s forum. The agenda also includes the items necessary to conclude the drafting process and begin the enactment process. Further public comments are due to the city clerk by Tuesday for consideration at this meeting. More information: www.cityofelkinswv.com/zoning-update. Login information: www.cityofelkinswv.com/council-and-committee-meetings.

The Parks & Recreation Commission holds its regular meeting on Wednesday at 5 p.m. at the Phil Gainer Community Center. The agenda includes discussion of procuring a lift for use at the center, staff reports, and comments by commissioners and the mayor.

Council meets Thursday at 7 p.m. The agenda is not yet posted and may be adjusted through Tuesday. Current items include various budget revisions recommended by the Finance Committee and the final reading of an ordinance abandoning an unopened alley near Terrace Avenue. Council will also consider the possibility of paying a year-end stipend to general fund employees. There will be a presentation by the Elkins Tree Board.

The Kump House’s Holiday Family Celebration runs Friday-Saturday, 2-5 p.m. The three-day free event, with décor by the Emma Scott Garden Club, features tours, children’s activities, and refreshments.

All meetings are held at Elkins City Hall (401 Davis Avenue) unless otherwise stated.

City Hall News: Week of Dec. 6, 2021

Meeting this week are council’s Finance Committee, Rules & Ordinances Committee, and Personnel Committee. The Elkins Planning Commission holds a public forum on its proposed zoning update Tuesday.

The Finance Committee meets Monday at 10 a.m. on an agenda that includes discussion of compensation level for the next operations manager, proposed purchase of a new radar speed sign by EPD, and various budget revisions.

On Tuesday at 6 p.m. at the Phil Gainer Community Center, the Planning Commission will present information about and hear public input on the latest draft of its proposed zoning code at a public forum with a question-and-answer period. More here: www.cityofelkinswv.com/zoning-update.

On Wednesday at 9 a.m., the Rules & Ordinances Committee will discuss downtown sidewalk ownership, parking in alleys, and a proposed change to the city law regulating outdoor burning.

Meeting Thursday at 12 p.m., the Personnel Committee will take up changes to the personnel policy concerning holiday closures and the compensation of the interim operations manager.

Fire & Rescue Service Fee payments for customers living outside of city limits are due Monday to avoid penalty.

To avoid shutoff, overdue utility accounts must be brought up to date before Tuesday. Bills can be paid online, via U.S. mail, via the secure payment box behind city hall, or at the front counter in city hall. More here: www.bit.ly/ElkinsUtilityBilling.

All meetings are at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Find agendas here.

City Hall News: Week of Nov. 29, 2021

Meeting this week are the Elkins Board of Zoning Appeals and council’s ad hoc Special Hiring Committee. Council meets Thursday.

The Board of Zoning Appeals meets Tuesday at 5 p.m. to hear an appeal from a company proposing to build a 190-foot cell tower in the Elkins Industrial Park. Current zoning rules impose a maximum height of 150 feet.

The Special Hiring Committee meets Wednesday at 10 a.m. This committee was formed after the resignation of the former operations manager to oversee the process of finding a new one. Having already recommended a reorganization of the Operations Department, the committee will this week continue work to update the position’s job description and discuss a final timeline for hiring a new operations manager.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final readings of ordinances that would abandon unopened sections of Wilmoth Lane and Main Street, authorize submission of an application to amend the city’s home rule authorities, and revise parking penalties. There will also be a presentation by Shawn Whitehair of the Region VII Planning and Development Council, a state office with a mission of fostering community and economic development and intergovernmental cooperation.

All of these meetings will be held at Elkins City Hall (401 Davis Avenue) and are open to the public. Find agendas here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of November 15, 2021

Last modified on November 15th, 2021 at 07:01 am

Meeting this week are the Elkins Sanitary Board, Elkins Water Board, and council’s Personnel Committee, Municipal Properties Committee, and Special Hiring Committee. Council meets Thursday at 7 p.m., following a 6:30 p.m. public hearing concerning proposed new home rule authorities.

The regular meeting of the Public Safety Committee is cancelled, with a new date yet to be determined.

The Sanitary Board meets Monday at 3:15 p.m. on an agenda that includes an amendment to a loan agreement; the replacement of a utility truck, a generator, a backhoe, and the vacuum truck; and the vacuum-truck dump site at the Wastewater Treatment Site.

The Personnel Committee meets Tuesday at 2:30 p.m. New agenda items include proposed changes to policies concerning temporarily assigned duties and benefits for full-time employees.

At a special meeting of the Elkins Water Board on Tuesday at 4:00 p.m. discussions on expenditure replacement and staffing will continue. Members will also hear reports from the Chief Water Operator and the Treasurer.

Meeting Wednesday at 9 a.m., the Municipal Properties Committee will first hold a hearing concerning a proposed alley abandonment near Terrace Avenue, then continue on an agenda that includes discussion of the abandonment request; next steps concerning the sanitation garage; and discussion of proposed “Welcome to Elkins” signs.

The Special Hiring Committee continues work on updating the operation manager’s job description Wednesday at 2 p.m.

Contact: Sutton Stokes City of Elkins External Affairs Phone: 304-636-1414, ext. 1212 Email: sstokes@cityofelkinswv.com

On Thursday, at 6:30 p.m., there will be a public hearing concerning proposed amendments to the city’s home rule authority. More information: www.cityofelkinswv.com/city-applying-to-amend-home-rule-authority.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final reading of an ordinance abandoning sections of Main Street and Wilmoth Avenue, at the request of the adjacent property owners; changes to penalties for parking violations; the reappointment of the city treasurer; other appointments to boards and commissions; a proposed contract for next year’s downtown flowers program; changes to the city’s organizational chart recommended by council’s ad hoc Special Hiring Committee; and consideration of proposed expenditures of ARPA funds. Also at Thursday’s meeting, two police officers will be promoted.

To avoid penalties, utility bill and in-city Fire & Rescue Fee payments are due to the Treasurer’s Office no later than Wednesday.

All meetings listed above are open to the public and will be held at Elkins City Hall (401 Davis Avenue). Agendas may be found on our website in advance of the meetings: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of November 8, 2021

Meeting next week are council’s Special Hiring Committee, Rules & Ordinances Committee, and ad hoc ARPA Advisory Committee. Also meeting are the city’s police and fire civil service commissions. City hall will be closed Thursday in observance of Veteran’s Day, but garbage will be picked up on the regular schedule.

The next shutoff date for overdue utility accounts is Tuesday, November 9. To avoid shutoff, accounts must be brought up to date before Tuesday. More information: cityofelkinswv.com/utilities-shutoff-date-november-9.

On Tuesday at 1 p.m., the Elkins Police Civil Service Commission meets to consider a request for promotion. Council has established an organizational structure for the Elkins Police Department, including specific numbers of positions at each rank, and a corporal has completed the necessary time in grade to qualify for promotion to a sergeant position that is currently vacant and for which there are no other candidates.

Meeting Wednesday at 9 a.m., the Rules & Ordinances Committee will continue consideration of the possibility of outlawing “street-legal” UTVs and ATVs on city streets. The committee will also return to discussion of the vacant-properties registration ordinance and rules concerning parking in alleys.

The ARPA Advisory Committee meets Wednesday at 2:30 p.m. The committee, formed to help council make decisions about expenditures of the approximately $3 million in federal American Rescue Project Act funds awarded to Elkins, will consider proposals from the Elkins Wastewater System and a community group. For more about the city’s ARPA award: www.cityofelkinswv.com/arpa-funds.

At meeting on Friday, at 9 a.m., the Elkins Firefighter Civil Service Commission will review interview procedures for prospective firefighters.

The Elkins Parks and Recreation Commission is offering free archery tag at the Phil Gainer Community Center on Saturday, 1-5 p.m., for middle and high schoolers. Bathrooms in city parks have been winterized and will remain closed until the spring.

City Hall News: Week of Nov. 1, 2021

Meeting this week are council’s Finance Committee and Municipal Properties Committee, as well as the Elkins Tree Board. Council meets Thursday.

The Finance Committee meets Monday at 10 a.m. on an agenda including the items mailing of utility bills, boot and clothing allowance for certain city employees, and compensation for the city treasurer, who is up for reappointment.

Meeting Tuesday at 5:30 p.m. in the Darden House (next door to city hall), the Tree Board’s new business items are an urban tree plan and projects for 2022. The board will continue discussion of the City Park understory and hear an update on the Adopt-a-Tree program.

The Municipal Properties Committee meets Wednesday at 10:30 a.m. to begin prioritization of the ARPA funds council recently allotted to accessibility, safety, and other projects in city hall.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted through Tuesday, currently includes the following items: first reading of an ordinance authorizing abandonment of unopened portions of Wilmoth Avenue and Main Street; reappointments to various boards and commissions; commitment of parking spaces in the Seneca Mall parking lot to the Tygart Hotel project; reappointment of the city treasurer; and administrative actions related to the city hall parking lot project.

At Thursday’s council meeting, there will also be presentations from the Randolph County Humane Society and the Kump House and Education Center.

All meetings are held at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Agendas for these meetings will be posted here: www.cityofelkinswv.com/council-and-committee-meetings

City Hall News: Week of October 25, 2021

Meeting this week are council’s Special Hiring Committee, the Elkins Water Board, and the Elkins Planning Commission. The Treasurer’s Department will close for one hour on Thursday.

The Special Hiring Committee meets Tuesday at 10 a.m. This committee was formed to manage the hiring of a new operations manager. In addition to updating the relevant job description, the committee is also reviewing the city’s organizational chart to determine what changes may help further improve the functioning of the Operations Department. After these steps have been completed, the committee will officially advertise the position as open and begin accepting applications.

The Water Board meets Tuesday at 4 p.m. to work on the following agenda items: presentation of invoices for approval; Water Distribution Department staffing; Water Distribution Department employee compensation; and a Water Distribution Department personnel matter.

The Treasurer’s Office will be closed Thursday from 12:00 to 1:00 p.m. for staff training. No business will be transacted as the customer service windows will be closed during this time. Customers wishing to use drop off payments can use the secure drop box, which has been relocated from Fourth Street to its new, permanent location in the parking lot behind city hall.

Meeting virtually Thursday at 1 p.m., the Planning Commission continues work to update the city’s zoning laws, which were adopted in the 1950s and have not been significantly updated since the 1970s. At this meeting, the commission will consider which zoning districts should permit docks and what the front setback requirement should be in the Central Business District. The commission will also plan a public open house concerning the proposed zoning ordinance, currently scheduled for November 17. Log-in information is here: www.cityofelkinswv.com/council-and-committee-meetings.

Unless otherwise stated, all meetings are at Elkins City Hall (401 Davis Avenue).

City Hall News: Week of October 18, 2021

Meeting this week are council’s Municipal Properties Committee, the Elkins Historic Landmarks Commission, the Elkins Parks and Recreation Commission, the Elkins Sanitary Board, and the Elkins Board of Zoning Appeals. Council meets Thursday.

On Tuesday, at it 4 p.m. meeting at the Darden House, the Historic Landmarks Commission will discuss its upcoming report to city council and review a report concerning the Darden House. Old business items include ongoing monitoring of conditions at Maplewood Cemetery.

The Municipal Properties Committee meets Wednesday at 9 a.m. This meeting will open with a hearing on a citizen request that the city abandon unopened sections of Wilmoth Avenue and Main Street, in Second Ward. The committee will also discuss future uses of the city’s parking lot at Seneca Mall and the design of new welcome signs to replace the old iron signs on Randolph Avenue and Harrison Avenue.

Meeting later Wednesday, at 4 p.m., the Board of Zoning Appeals will orient and train new members prior to a zoning appeal planned to be scheduled sometime in November.

Also Wednesday, at 5 p.m., the Elkins Parks and Recreation Commission meets at the Phil Gainer Community Center on an agenda that, in addition to recurring reports, includes the item “Riverbend Park sewer project—Elkins Little League.”

The Sanitary Board meets Thursday at 6 p.m. The agenda has not yet been posted.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include a proposed contract for new time clocks and related software from Tyler Technologies and consideration of a proposed $5,000 capitalization threshold for fixed assets.

Elkins Friends of Trees is hosting a work day at the Kump House on Saturday. Starting at 9:30 a.m., volunteers are needed to plant trees and install fencing to protect heirloom apple trees from deer. Visit the Elkins Friends of Trees Facebook page for more information: www.facebook.com/ElkinsFriendsOfTrees.

Utility bill and in-city Fire & Rescue Service Fee payments are due by Tuesday. Third quarter business and occupation (B&O) tax returns are due by October 31.

Unless otherwise stated, all meetings are at Elkins City Hall (401 Davis Avenue.)

City Hall News: Week of October 11, 2021

Meeting this week are council’s Public Safety Committee, Rules & Ordinances Committee, and Personnel Committee. Adopt-a-Tree applications will be accepted through Friday. The city does not close for Columbus Day; the street sweeper will run as usual.

The Public Safety Committee meets Monday at 9 a.m. The committee will hear an update on plans for procuring body-worn and dashboard cameras for the police department, costs for proposed demolition projects, and planned steps to address misuse of shopping carts. The city’s public safety officials will also make reports.

The Rules & Ordinances Committee meets Wednesday at 9 a.m. Agenda items include consideration of changes to city laws regarding the use of “street legal” UTVs on city streets, sidewalk ownership and responsibility downtown, and parking in alleys.

Meeting Thursday at 9 a.m., the Personnel Committee will take up agenda items including a personnel matter in the Operations Department, proposed hours for the executive secretary, staffing in the water distribution department, and the reappointment of the city treasurer.

Applications will be accepted through Friday for the Elkins Tree Board Adopt-a-Tree Program, through which residents can obtain a free tree for planting in front of their homes if they agree to water and maintain it. Read more here: www.bit.ly/Elkins-Adopt-a-Tree.

All of these meetings will be held in person at Elkins City Hall (401 Davis Avenue).

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City Hall News: Week of Oct. 4, 2021

Last modified on October 5th, 2021 at 07:56 pm

Meeting this week are council’s Finance Committee and the Elkins Tree Board. Council also meets Thursday. 

The Finance Committee meets Monday at 10 a.m. Agenda items include analyzing current accounting for city-owned vehicles and heavy equipment; consideration of a proposal to outsource utility-bill mailing; and hearing a request from the Elkins-Randolph County Chamber of Commerce for funds to support this year’s Christmas-display contest.  

The Tree Board meets Tuesday at 5:30 p.m. at the Darden House (next door to city hall). The board will discuss a potential new source of trees for city use. Old business items include planning a tree planting at the Kump House, approving proposed new members, and reviewing the recent garden cleanup at city hall. The committee will also review any applications received for the 2021 Adopt-a-Tree program, which runs through October 15. More about Adopt-a-Tree: www.bit.ly/Elkins-Adopt-a-Tree. 

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the promotions of various fire and police department personnel, proposed changes to the organizational structure of Elkins Municipal Court, and a proposal to shift from enumerated expenses to a standard per diem for city employees traveling on business. Council will also plan an approval process for and consider additional proposed expenditures of ARPA funds. 

Third-quarter Business & Occupation (B&O) tax returns are due October 31. Delinquent utility accounts must be settled before Wednesday, October 6 to avoid disconnection. 

All meetings are at Elkins City Hall (401 Davis Avenue) unless otherwise stated.  

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