City Hall News: Week of March 22, 2021

Elkins, W. Va., March 20, 2021: The only meeting next week is that of the Mayor’s Ad Hoc Committee on Boards and Commissions. Spring Cleanup 2021 starts April 5.

On Thursday at 9 a.m., the Committee on Boards and Commissions considers the Enforcement Agency, the Randolph-Elkins Board of Health, and the Elkins Sanitary Board. Committee members are working to ensure consistency between local and state laws stipulating numbers of members, appointment processes, and related matters. The committee will also review current board and commission vacancies. Find out how to get involved with boards and commissions here: www.cityofelkinswv.com/government/mayor-city-council/boards-commissions

Spring Cleanup 2021 will occur on the following schedule: First Ward, April 5-6; Second Ward, April 7-8; Third Ward, April 9 & 12; Fourth Ward, April 13-14; Fifth Ward, April 15-16. This service is for residences, not businesses. Appliances, tires, free flowing liquids, batteries, and yard waste will not be accepted. Learn more here: www.cityofelkinswv.com/spring-cleanup-dates-announced.

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City Hall News: Week of March 15, 2021

Elkins, W. Va., March 13, 2021: Meeting next week are the Elkins council and its Personnel, Public Safety, and Municipal Properties Committees. The Elkins Sanitary Board and the Elkins Planning Commission also meet, and the Elkins Tree Board is offering a tree-pruning workshop.

The Personnel Committee, meeting at 1 p.m. on Monday, will consider a proposal to increase the Elkins Fire Department’s number of civil-service firefighter positions from seven to nine.

Also on Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—will review invoices, including for the ongoing sewer/stormwater separation project, and financial statements.

Meeting Tuesday at 10 a.m. is council’s Public Safety Committee, which will discuss ongoing enforcement efforts concerning properties located at 898 Cole Avenue, 58/60 Eleventh Street, and 1 First Street.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Elkins Planning Commission meets virtually on Tuesday at 1 p.m. to elect officers and continue its ongoing project of updating the city’s zoning laws. (Login information: www.CityOfElkinsWV.com/council-and-committee-meetings)

There is a Wednesday, 9 a.m. meeting of council’s Municipal Properties Committee. The committee will discuss the Elkins Main Street Streetscape plan, hear an update on the city-hall parking lot project, and consider the creation of public flower gardens.

Council meets Wednesday at 7 p.m. The agenda may be adjusted through Monday. Current items include the final reading of an ordinance establishing a water board (similar to the city’s sanitary board), a proposal to change the parking enforcement position from part to full time, and consideration of proposed FY 2022 budgets for the General, Landfill, and Coal Severance Funds.

More than 800 new remote-read water meters have been installed as part of the citywide water-meter replacement project. Utility bills and in-city fire-protection service fees are due no later than March 17. Anyone with questions about utility bills should call (304) 636-1414, ext. 1715 or 1720.

Unless otherwise stated, the above meetings are being held in person (not virtually). Committee meetings are held in the council chamber at city hall, and council meets at the Phil Gainer Community Center.

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City Hall News: Week of March 1, 2021

Last modified on March 1st, 2021 at 04:28 pm

Elkins, W. Va., February 27, 2021: Election day is Tuesday. The Finance Committee meets Monday, and Council meets Thursday. The regularly scheduled meeting of council’s Economic Growth and Development Committee is canceled.

On Monday at 10 a.m., the Finance Committee meets in special session to work on the fiscal year 2022 budget. At this meeting, the committee will consider requests for contributions to outside organizations, including the Elkins Parks and Recreation Commission, the Elkins-Randolph County Airport Authority, the Randolph County Animal Control Office, the Randolph-Elkins Health Department, and others.

The Elkins Historic Landmarks Commission has been working since 2013 to obtain Historic District National Register certification for the city’s Davis-Graham District neighborhood. On Monday at 1 p.m., there will be a virtual presentation concerning this effort. Please contact EHLC chair Maryann Durland for attendance information: (304) 636-3896.

Tuesday is election day. Polling places will be open from 6:30 a.m. to 7:30 p.m. Monday is the last day to hand-deliver absentee ballots to the city clerk’s office (Elkins City Hall, 401 Davis Ave.) Absentee ballots postmarked by March 2 and received by mail before the start of the canvass on March 8 will be counted. More: www.bit.ly/Elkins2021Election.

The Elkins Tree Board meets virtually on Tuesday at 5:30 p.m. For login information, email: nbrossfregonara@gmail.com.

Council holds its regular meeting Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items are consideration of a nominee to the Elkins Tree Board, a contract for integration of new water meter software with the city’s accounting system, the second and final reading of an amended floodplain ordinance, and the first reading of an ordinance establishing a board to manage the city’s water system.

Fire-protection service fees for property owners outside Elkins city limits are due by March 8.

Fire season starts Monday. From March 1 through May 31, there is to be no outdoor burning between the hours of 6 a.m. and 5 p.m. inside city limits, per city code.

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City Hall News: Week of Feb. 22, 2021

Elkins, W. Va., February 20, 2021: Next week sees a special meeting of council’s Rules & Ordinances Committee and a public tree-pruning workshop. Early voting continues at city hall through Saturday.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. This workshop is for anyone who would like to learn how to safely prune their trees. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Rules & Ordinances Committee meets virtually on Tuesday at 12 p.m. to consider a proposed ordinance that would establish a board to oversee the city’s water system, just as the Elkins Sanitary Board oversees the city’s wastewater collection and treatment. Login and agenda are here: www.cityofelkinswv.com/council-and-committee-meetings

Early voting continues at city hall all week, 9 a.m.-4:30 p.m. Monday-Friday and 9 a.m.-5 p.m. on Saturday. February 27 is the final day of early voting. Wednesday is the deadline for requesting an absentee ballot. Election day is Tuesday, March 2. For more election information: www.bit.ly/Elkins2021Election

Glendale Park will be closed Friday, 11:30 a.m.-2 p.m., for a Davis & Elkins College cross-country meet.  This week’s regularly scheduled meeting of the Ad Hoc Committee on Boards and Commissions has been canceled.

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City Hall News for week of Feb. 15, 2021

Elkins, W. Va., February 13, 2021: Next week, both the Elkins Sanitary Board and council’s Finance Committee hold special meetings. Council, its Municipal Properties Committee, and the Elkins Parks and Recreation Commission meet as regularly scheduled. Early in-person voting for the 2021 city election begins Wednesday at 9 a.m., at city hall.

In observance of Presidents’ Day, city hall is closed Monday. Monday trash pickup will proceed as usual.

The agenda for the Finance Committee’s 2 p.m. meeting on Tuesday includes the following items: city hall parking lot project update, consideration of social-media archiving software, FY 2021 budget revisions, and FY 2022 budget planning.

Also on Tuesday, at 3:15 p.m., the Elkins Sanitary Board, which oversees the city’s sewer system, meets to discuss equipment replacement at the wastewater treatment plant, the possibility of establishing a city water board, and a proposed RFP for a sewer line extension along North Randolph Avenue. Other agenda items include review of invoices and financial statements and an update on the sewer/stormwater separation project that commenced February 1.

At the Municipal Properties Committee’s 9 a.m. Wednesday meeting, agenda items include discussion of the Elkins Main Street Streetscape plan, an update on the city hall parking lot project, a proposed crosswalk safety project, and the next phase of ongoing downtown tree replacements.

The Elkins Parks and Recreation Commission meets Wednesday at 5 p.m., at the Phil Gainer Community Center.

Council meets in regular session Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Currently entered are the following items: the first of two readings of an updated ordinance that would allow the operation of street-legal special purpose vehicles on city streets; the assignment of new Operations Department positions to the city’s Compensation and Classification Plan; a change order to the city’s contract with Pickering Associates to fund a riverfront study; the reappointment of the city attorney; and revisions to the FY 2021 General, Sanitation, and Water Funds.

Unless otherwise stated, all of the above meetings are virtual. Agendas and login information are here: www.cityofelkinswv.com/login.

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City Hall News: Week of Feb. 8, 2021

Elkins, W. Va., February 7, 2021: This week will see meetings of council’s Personnel, Finance, and Rules & Ordinances Committees. This month’s meeting of the Public Safety Committee, which normally meets second Mondays at 10 a.m., is cancelled.

The Elkins city attorney, per city code, serves one-year terms commencing each April 1. At its Monday 1 p.m. meeting, the Personnel Committee will consider the proposed reappointment of the current city attorney as well as personnel matters in the Code Enforcement Department and the Police Department.

The agenda for the Finance Committee’s Wednesday 9 a.m. meeting includes consideration of an additional code enforcement position, review of the engineer’s estimate for the city hall parking lot project, and evaluation of funding requests for both a riverfront study and social-media archiving software needed to comply with state public records laws.

Last year, the Rules & Ordinances Committee recommended to council a change to city laws that would have allowed the operation of street-legal special purpose vehicles on city streets, but the ordinance (277) was sent back to the committee for further work. Thursday at noon, the Rules & Ordinances Committee will take this matter up again. The committee will also consider updates to the city’s fire-fee and flood-plain ordinances and hear a proposal for the establishment of a water board for Elkins.

Preparations continue for the March 2 city elections, when voters will elect a council member in each ward, choose a new mayor, and decide whether to adopt a manager-based government structure. Tuesday is the deadline to register or update your registration for this election at the county—not city—clerk’s office. The sample ballot is printed in today’s paper.

All of the above meetings are virtual. You can find agendas and login information here: www.cityofelkinswv.com/council-and-committee-meetings.

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City Hall News: Week of Feb. 1, 2021

Elkins, W. Va., January 30, 2021: Next week will see meetings of the Elkins Tree Board, Elkins Common Council, and council’s Economic Growth and Development (EGAD) Committee, all virtual. Two major infrastructure projects also kick off.

On Monday, excavations begin on Railroad Avenue as part of Phase II of the city’s sewer/stormwater separation project, with the goal of reducing sewage overflows to the Tygart River during heavy storm events. Also starting Monday is the replacement of remote-read meters for all city water customers. More about the sewer project: www.bit.ly/Phase2Sewer. More about water meter replacement: www.bit.ly/ElkinsWaterMeters.

At its Tuesday 5:30 p.m. virtual meeting, the Elkins Tree Board will consider a proposed new member and the purchase of new trees.

The agenda for the EGAD Committee’s virtual meeting at 5:30 p.m. on Thursday includes a review of the city’s strategic plan and ongoing discussions of annexation options.

Council meets virtually on Thursday at 7 p.m. The only agenda item so far is consideration of the nomination of a new member to the Elkins Board of Zoning Appeals. Additional items may be added to this agenda through Tuesday.

Next week’s meetings are all virtual. Login information may be found here two days in advance of each meeting: www.cityofelkinswv.com/council-and-committee-meetings.

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City Hall News: Week of Jan. 25, 2021

Elkins, W. Va., January 23, 2021: City hall, which had been closed to reduce transmission of the COVID-19 virus, reopens for normal business hours Monday at 8 a.m.

On Wednesday at 9 a.m., the mayor’s ad hoc Committee on Boards and Commissions meets to evaluate an applicant for the Board of Zoning Appeals and to analyze the authorizing statutes and operating procedures of the Police Civil Service Commission, the Firefighters Civil Service Commission, and the Fire Service Fee Appeal Board.

The Treasurer’s Department is preparing for its annual audit by an independent accounting firm. The purpose of a municipal audit is to systematically examine the sources and uses of public funds by evaluating financial records, theft and fraud prevention systems, and compliance with state law and government accounting standards. Elkins has received an “unmodified” opinion—the best result an audit can return—every fiscal year since 2012.

Annual and fourth quarter B&O tax returns are due by January 31.

Preparations continue for the Elkins Municipal Election, which will be held March 2. The last day to register to vote in or update your voter registration for this election is February 9.

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City Hall News: Week of Jan. 18, 2021

Elkins, W. Va., January 16, 2021: In observance of Martin Luther King, Jr. Day, city hall will be closed on Monday, January 18. There is no change to the garbage pickup schedule.

To reduce the risk of transmitting the COVID-19 virus during the current surge in Randolph County infections, city hall will remain closed to the public for the rest of the week, but all city offices and departments will otherwise operate as usual. To reach city employees via phone or email, please consult the contact information available on this page: www.bit.ly/ElkinsDepts.

On Thursday morning, Elkins City Clerk Jessica Sutton will attend a webinar hosted by the W. Va. Secretary of State concerning municipal elections. Municipal clerks and recorders are required to attend these biannual trainings to review election laws, rules, and regulations.

Council meets Thursday at 7 p.m. to consider approval of the proposed board of election officials for the 2021 Elkins Municipal Election, hear the presentation of an annual report by the City of Elkins Office of External Affairs, and review progress on council’s 2018-2023 Strategic Plan. The council agenda will not be finalized until Tuesday, so additional items may be added.

This week’s regularly scheduled meeting of council’s Municipal Properties Committee has been cancelled. The committee plans to meet in February, date to be announced.

Utility bills and in-city fire protection service fees are due Tuesday. Utility bills and municipal court fines and fees may be paid by phone, by mail, or via the drop box behind city hall. Payments may also be made online. Both the utility bill and municipal court payment portals may be accessed at this link: www.cityofelkinswv.com/online-payments.


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City Hall News: January 9, 2021

Elkins, W. Va., January 9, 2021: Meeting next week are council’s Public Safety Committee and Personnel Committee. The Elkins Sanitary Board and Elkins Tree Board will also meet. Christmas trees will be collected through Friday.

The Public Safety Committee meets virtually Monday at 10 a.m. Agenda items include demolition of a structure on First Street and continued discussion of enforcement options in response to public complaints about nuisance conditions on the Ambassador Church property at the former location of the Ink Spot, also on First Street. The committee also hears reports from public safety officials.

At its Monday 1 p.m. virtual meeting, the Personnel Committee discusses the code enforcement officer’s job description and considers changes to the city’s personnel manual. Later on Monday, at 3:15 p.m., the Sanitary Board, which oversees the city’s sewer system, meets virtually to review invoices and financial statements.

On Tuesday, at 5:30 p.m., the Elkins Tree Board takes up agenda items that include Arbor Day plans, early spring pruning, and an urban canopy project.

This week’s regular meeting of the Rules & Ordinances Committee has been cancelled. The committee’s next regularly scheduled meeting is February 11 at 12 p.m.

Christmas trees will be collected curbside on weekdays through Friday, January 15. Please remove all decorations, lights, and tinsel.

Meeting agendas and login information may be found here: www.cityofelkinswv.com/council-and-committee-meetings

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