City Hall News: Week of May 31, 2021

Elkins, W. Va., May 29, 2021: Elkins City Hall will be closed on Monday, May 31, in observance of Memorial Day. Garbage normally picked up on Mondays will be picked up on Tuesday. Please have cans out no later than 6:00 a.m. on Tuesday.

The only meeting next week is that of the Elkins Tree Board. Meeting Tuesday at 5:30 p.m., in the Darden House (next to city hall), the board will work through an agenda that includes an update on the ongoing Glendale Park improvements, protocols for Memorial Trees, and discussion of the board’s Adopt-A-Tree program. The board will also plan a Pollinator Project at Glendale Park, in collaboration with the Appalachian Forest National Heritage Area.

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City Hall News: Week of May 24, 2021

Elkins, W. Va., May 22, 2021: The only meeting next week is that of the Elkins Water Board. Work continues on water-meter replacement and sewer/stormwater separation, and a bid has been accepted by council for the city hall parking lot project.

Meeting Tuesday at 4 p.m. in city hall, the Elkins Water Board, which oversees the city’s water system, will hear an update on the water-meter replacement project and review financial information.

The project to replace the city’s water meters is around fifty percent complete. The water meters are being replaced because they are out of warranty and their data transmitters, which send water-usage data to Utility Billing, were beginning to fail. You can learn more about the project and read answers to frequently asked questions here: www.bit.ly/ElkinsWaterMeters

Work on the project to separate sewer and stormwater lines in south Elkins continues. The purpose of this project is to reduce the frequency of sewage overflows to the Tygart Valley River by reducing the number of combined sewer/stormwater lines, which can be overwhelmed by large stormwater events. You can learn more about this project and access a GIS app showing progress toward completion on this page: www.bit.ly/Phase2Sewer

On Thursday, council accepted a bid from Polino Contracting for the city hall parking lot project. The goal of this project is to provide both city employees and the public with a modern, paved, well-lit, aesthetically pleasing parking lot. You can learn more about this project here: www.bit.ly/ElkinsCityHallParkingLot

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City Hall News: Week of May 17, 2021

Elkins, W. Va., May 15, 2021: The bid opening for the city hall parking lot project is on Monday. The Elkins Sanitary Board meets Monday, the Municipal Properties Committee meets Wednesday, and council meets Thursday.

Bids for the city hall parking lot project will be opened at a public meeting at 1 p.m. Monday, at city hall. An earlier scheduled bid opening was postponed to provide time for contractors to adjust their bids in light of a project addendum. The goal of this project is to provide both city employees and the public with a modern, paved, well-lit, aesthetically pleasing parking lot.

Later Monday, at 3:15 p.m., the Elkins Sanitary Board, which manages the city’s sewer system, meets to review invoices and financial statements.

On Wednesday at 9 a.m., the Municipal Properties Committee meets to discuss downtown residential parking, consider a request for the abandonment of an alley by the city, and hear a proposal for expanded parking for the Tygart Hotel, which is being renovated as a boutique hotel by Woodlands Development Group.

Council meets Thursday at 7 p.m. Current agenda items include the amendment of city code to eliminate the city’s enforcement agency, a committee that has not met in years and which has been supplanted by council’s Public Safety Committee and various full-time public safety officials. Also on the agenda are bid acceptance for the city hall parking lot project and appointments to the Elkins-Randolph County Regional Airport Authority and the Elkins Police Civil Service Commission.

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City Hall News: Week of April 26, 2021

Elkins, W. Va., April 24, 2021: The Elkins Water Board holds its inaugural meeting this week. The bid opening for the city hall parking-lot project has been postponed. Arbor Day plantings and observances are scheduled for Friday.

The April 26 meeting to open bids on the city hall parking-lot project has been postponed to provide additional time for contractors to update their proposals in response to a project addendum. The new date will be announced.

The inaugural meeting of the Elkins Water Board occurs Tuesday at 2 p.m. The water board manages the city’s water system. At this first meeting, the board will elect officers, review its establishing statute, and take other initial administrative actions. The board will also review the financial position of the city’s Water Fund.

In observance of Arbor Day, the Emma Scott Garden Club will be planting a tree at noon on Friday at the Davis Street Park. Also on Friday, at 2 p.m., the Elkins Tree Board will host an Arbor Day celebration and tree-planting in Glendale Park.

There are openings on the Elkins Planning Commission and the Elkins Board of Zoning Appeals (BZA). These volunteer positions play crucial roles in city governance. The Elkins Planning Commission is nearing the end of a five-year project to update the city’s zoning laws, which have been mostly unchanged since adoption in the middle of the 1900s. The BZA hears appeals of zoning decisions and related matters and will play an important role in administering the updated zoning laws. The application procedure and more information can be found here: www.bit.ly/ElkinsCommissionsBoards

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City Hall News: Week of April 19, 2021

Elkins, W. Va., April 17, 2021: Council “lays the levy” and appoints two new firefighters at a special meeting on Tuesday. Also meeting this week are council’s Rules & Ordinances Committee and Municipal Properties Committee and the Elkins Sanitary Board. Street sweeping starts Monday and there is an Earth Day celebration at City Park on Thursday.

The Elkins street-sweeping season begins Monday. Starting May 3, city police will ticket vehicles parked on streets scheduled for street sweeping. Schedule and other info: www.bit.ly/ElkinsStreetSweeper.

On Monday at 9 a.m., council’s Rules & Ordinances Committee considers requests to amend both the rules of the Firefighters Civil Service Commission and the establishing ordinance for the Elkins Tree Board. The committee will also take up the recommendation of the Committee on Boards and Commissions to eliminate the Enforcement Agency, which has not met in years because its duties have been absorbed by council’s Public Safety Committee.

Later Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—reviews March financial statements and invoices, including from the sewer/stormwater separation project.

Council meets at the Phil Gainer Community Center at 7 p.m. on Tuesday, the day when all West Virginia cities and counties must “lay the levy,” or finalize adoption of their budgets for fiscal year 2022. Also on the agenda are recognition of Elkins Fire Department Chief Tom Meader, the swearing in of two new firefighters, the promotion of two senior firefighters, and the presentation of a draft framework for planning the use of American Rescue Plan Act funds.

Council’s Municipal Properties Committee meets Wednesday at 9 a.m. for agenda items including the Elkins Main Street Streetscape plan, a request to change traffic patterns on Gorman Avenue, downtown parking, tree grates, repairs to Darden House, and prospects for installing a generator for city hall.

The Elkins Tree Board and Elkins Friends of Trees are participating in an Earth Day Celebration being held in City Park on Thursday, 4:30-6:30 p.m. The event will feature tree giveaways, crafting for children, and other exhibits and activities.

Utility bills and in-city fire-protection service fees are due Monday. First quarter B&O tax returns are due April 30.

All of this week’s meetings are in person at city hall, in the council chamber, except for the council meeting, which will be held in person at the Phil Gainer Community Center.

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City Hall News: Week of April 12, 2021

Elkins, W. Va., April 10, 2021: Council’s regular meeting has been postponed to Tuesday, April 20. Meeting this week are council’s Public Safety Committee, Personnel Committee, and Rules & Ordinances Committee.

On Monday at 10 a.m., the Public Safety Committee will hear reports from city public safety officials and continue discussions of public complaints about the property at 898 Cole Avenue. The committee has announced that it will continue to meet second Mondays at 10 a.m.

Later Monday, at 1 p.m., the Personnel Committee will discuss personnel policy and consider a personnel matter in the Elkins Fire Department.

On Wednesday at noon, in a meeting that was postponed from last week for lack of a quorum, the Rules & Ordinances Committee will consider dissolving the city’s Enforcement Agency. This action was recommended by the mayor’s ad hoc Committee on Boards and Commissions because the Enforcement Agency has not met in several years and its responsibilities have shifted to full-time public safety employees and council’s Public Safety Committee.

Also on the Rules & Ordinances agenda are proposed changes to the Firefighters Civil Service Commission rules and possible amendments to the ordinance that established the Elkins Tree Board.

The Elkins Planning Commission meets virtually on Thursday at 1 p.m. to continue work on a new zoning ordinance, a project that began in 2016 and is planned for completion in 2021. Agenda items include rules related to telecommunications infrastructure and the boundaries of the Central Business District zone. Login info here: www.cityofelkinswv.com/council-and-committee-meetings

Council’s regular second meeting of the month, which would normally occur on Thursday, has been postponed to Tuesday, April 20, the date on which all West Virginia city councils and county commissions are required to finalize their budgets for the 2022 fiscal year, which begins July 1. The April 20 meeting will be held at the Phil Gainer Community Center.

All of this week’s meetings will be held in person in council chambers at Elkins City Hall (401 Davis Avenue), unless otherwise stated. Agendas may be adjusted until two business days before meetings.

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City Hall News: Week of April 5, 2021

Elkins, W. Va., April 3, 2021: New councilors and a new mayor settle into their roles this week. Council’s Finance Committee meets Monday, the Elkins Tree Board meets Tuesday, and the Rules & Ordinances Committee meets Thursday.

Meeting Tuesday at 5:30 p.m. in the Darden House (next to city hall), the Elkins Tree Board will plan the transfer of plants from the city hall parking lot, discuss board membership and duties, and strategize upcoming tree plantings.

On Monday at 10 a.m., the Finance Committee will discuss American Rescue Plan Act funds and hear proposed FY 2021 budget adjustments.

The Rules & Ordinances Committee meets Thursday at noon to discuss the future of the Enforcement Agency, which was recommended for elimination by the Mayor’s Ad Hoc Committee on Boards and Commissions. The Enforcement Agency has not met in several years as its responsibilities have shifted to full-time public safety employees and council’s Public Safety Committee.

The Elkins Municipal Court is referring overdue accounts to collections. Anyone with past due court costs, fines, or other payments owing should contact the court clerk to discuss options: (304) 636-1414, ext. 1529.

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City Hall News: Week of March 29, 2021

Elkins, W. Va., March 27, 2021: Council meets Wednesday, when newly elected officials will also take their oaths of office. Council’s Economic Growth and Development (EGAD) Committee meets Thursday, and city hall is closed Friday.

Council meets Wednesday at 7 p.m. at the Phil Gainer Community Center. The agenda may be adjusted through Monday. Current agenda items include appointments to the newly established water board, establishment of a separate fund and bank account for American Rescue Plan Act funds, and a request to waive B&O taxes for the city hall parking lot project. The winning candidates from the 2021 election, who take office Thursday, April 1, will be sworn in after the meeting.

B&O tax return forms will be mailed to city business-license holders on Wednesday. Returns are due by April 30.

On Thursday, restrooms at city parks open for the season and, at 5 p.m., the EGAD Committee meets at city hall to discuss annexations and incentives for new businesses.

City hall is closed Friday in observance of Good Friday. Trash will be picked up as usual.

Spring Cleanup 2021 will occur on the following schedule: First Ward, April 5-6; Second Ward, April 7-8; Third Ward, April 9 & 12; Fourth Ward, April 13-14; Fifth Ward, April 15-16. This service is for residences, not businesses. Appliances, tires, free flowing liquids, batteries, and yard waste will not be accepted. Learn more here: www.cityofelkinswv.com/spring-cleanup-dates-announced.

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City Hall News: Week of March 22, 2021

Elkins, W. Va., March 20, 2021: The only meeting next week is that of the Mayor’s Ad Hoc Committee on Boards and Commissions. Spring Cleanup 2021 starts April 5.

On Thursday at 9 a.m., the Committee on Boards and Commissions considers the Enforcement Agency, the Randolph-Elkins Board of Health, and the Elkins Sanitary Board. Committee members are working to ensure consistency between local and state laws stipulating numbers of members, appointment processes, and related matters. The committee will also review current board and commission vacancies. Find out how to get involved with boards and commissions here: www.cityofelkinswv.com/government/mayor-city-council/boards-commissions

Spring Cleanup 2021 will occur on the following schedule: First Ward, April 5-6; Second Ward, April 7-8; Third Ward, April 9 & 12; Fourth Ward, April 13-14; Fifth Ward, April 15-16. This service is for residences, not businesses. Appliances, tires, free flowing liquids, batteries, and yard waste will not be accepted. Learn more here: www.cityofelkinswv.com/spring-cleanup-dates-announced.

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City Hall News: Week of March 15, 2021

Elkins, W. Va., March 13, 2021: Meeting next week are the Elkins council and its Personnel, Public Safety, and Municipal Properties Committees. The Elkins Sanitary Board and the Elkins Planning Commission also meet, and the Elkins Tree Board is offering a tree-pruning workshop.

The Personnel Committee, meeting at 1 p.m. on Monday, will consider a proposal to increase the Elkins Fire Department’s number of civil-service firefighter positions from seven to nine.

Also on Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—will review invoices, including for the ongoing sewer/stormwater separation project, and financial statements.

Meeting Tuesday at 10 a.m. is council’s Public Safety Committee, which will discuss ongoing enforcement efforts concerning properties located at 898 Cole Avenue, 58/60 Eleventh Street, and 1 First Street.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Elkins Planning Commission meets virtually on Tuesday at 1 p.m. to elect officers and continue its ongoing project of updating the city’s zoning laws. (Login information: www.CityOfElkinsWV.com/council-and-committee-meetings)

There is a Wednesday, 9 a.m. meeting of council’s Municipal Properties Committee. The committee will discuss the Elkins Main Street Streetscape plan, hear an update on the city-hall parking lot project, and consider the creation of public flower gardens.

Council meets Wednesday at 7 p.m. The agenda may be adjusted through Monday. Current items include the final reading of an ordinance establishing a water board (similar to the city’s sanitary board), a proposal to change the parking enforcement position from part to full time, and consideration of proposed FY 2022 budgets for the General, Landfill, and Coal Severance Funds.

More than 800 new remote-read water meters have been installed as part of the citywide water-meter replacement project. Utility bills and in-city fire-protection service fees are due no later than March 17. Anyone with questions about utility bills should call (304) 636-1414, ext. 1715 or 1720.

Unless otherwise stated, the above meetings are being held in person (not virtually). Committee meetings are held in the council chamber at city hall, and council meets at the Phil Gainer Community Center.

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