City Elections: Candidate Filing

Anyone eligible to hold office and desiring to appear on the ballot must file a Certificate of Announcement of Candidacy (W. Va. Secretary of State Official Form C-1 MUNI), accompanied by the appropriate filing fee.

Filing fees:

  • Mayor: $50
  • Council: $25

The 2021 filing period is November 2-November 20.

To avoid errors and delays, filing in person is highly recommended. To file in person, you must make an appointment with the city clerk. (Contact information is at the bottom of this page.)

Before filing, you may wish to review our online resources about the authority, responsibility, and other aspects of the job of Elkins mayor or city councilor.

Elkins City Clerk Contact Information

Jessica R. Sutton
Elkins City Clerk
401 Davis Avenue
Elkins, WV 26241

(304) 636-1414, ext. 1211
jsutton@cityofelkinswv.com

Elkins Municipal Elections

For election night results, click here.

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This page provides an overview of municipal elections in Elkins. For information on the 2021 election, click here.

Elected Offices in Elkins
The elected offices in the City of Elkins are the mayor and council members. Elections are held on the first Tuesday of March in every odd year. Elkins elections are non-partisan; there are no primaries for city offices.

Responsibilities of Mayor and Councilors
The Elkins mayor and 10-person council are, collectively, the city’s governing body and administrative authority.

Elkins mayors have almost no independent authority; all important decisions are ultimately council’s responsibility. Elkins mayors chair but may not vote in council meetings, except to break a tie. (Read more about the mayor’s authority and responsibilities here.)

Council members also have no independent authority. Deliberating and taking action as a body, the city council passes laws, adopts rules, and sets policy and strategic goals. (Read more about council’s authority and responsibilities here; read more about council committees here.)

Mayors: Terms and Election
Mayors are elected to a two-year term. Mayors appear on the ballot in all five city wards at every election.

Council Members: Terms and Election
Council members are elected to four-year terms. Two council members are elected from each of the city’s five wards, for a total of 10 council members. Terms are staggered such that only one seat from each ward is on the ballot at each biannual city election.

It sometimes happens that a council member’s seat becomes vacant between elections (for example, when a member moves out of his or her ward and must resign from council). In these cases, council appoints someone to fill the vacancy. In all such instances, the appointed member’s seat is on the ballot at the next election, regardless of when this seat’s term would normally have expired. It is therefore possible for both of a given ward’s council seats to be on the ballot at the same time, one for election to an “unexpired term” (i.e., to finish the term of the vacant seat that had been filled by appointment), and one for election to a full term.

Voter Registration
Although the city runs its own elections, the city does not maintain any voter registration records. Please contact either the Randolph County Clerk or the West Virginia Secretary of State with questions about your registration.

Poll Workers
Poll workers are crucial to the success of Elkins municipal elections. By law, each election-day polling place must have four poll workers present throughout the day. Two poll workers are also needed to staff early in-person voting at city hall. Anyone eligible to vote in Elkins may serve as a poll worker for Elkins elections, except for candidates on the ballot and their parents, children, siblings, or spouse.

All poll workers must attend a three-hour training session prior to election day. On election day, poll workers must report to their polling places by 6 a.m. Polls remain open until 7:30 p.m. Because the city uses paper ballots that must be hand counted by poll workers immediately after polling places close, a poll worker’s election day responsibilities may extend until 8:30 p.m. or later, depending on the level of voter turnout. It is not permissible for poll workers to work a partial day or leave early. Each ward’s four assigned poll workers must remain at their polling place until the completion of their respective hand counts and other duties.

The two poll workers required for early in-person voting, which is offered at Elkins City Hall in the weeks before election day, work 9:00 a.m. -4:30 p.m. shifts on their assigned days.

Poll worker compensation:

  • Training: $125
  • Election day poll workers: $175
  • Early in-person voting poll workers: $64 per day.

If you are interested in becoming a poll worker, please contact the Office of the Elkins City Clerk (information at the bottom of this page).

Additional Information
In advance of each election, we will announce additional information concerning candidates, polling places, voting and absentee balloting rules, and other details.

Please contact the city clerk, the city’s chief elections officer, with any questions about Elkins elections.

Elkins City Clerk
Jessica R. Sutton
jsutton@cityofelkinswv.com
Phone: (304) 636-1414, ext. 1211
401 Davis Avenue, Elkins, WV, 26241

Mayor Announces New Committees, Committee Memberships

Establishes Ad Hoc Collaboration and Marketing Committee and Addiction and Homeless Resources Task Force

Elkins, W. Va., April 7, 2021: Mayor Jerry Marco has made changes to Elkins council committee memberships and announced the formation of a new ad hoc Collaboration and Marketing Committee and a new inter-agency Addiction and Homeless Resources Task Force.

Under the new city charter adopted by council last year, Elkins mayors are granted authority to decide the membership of council’s standing committees and may also establish and appoint members of ad hoc committees. By longstanding custom, committee memberships are typically updated immediately following the city’s biannual elections.

Mayor Marco explained that the purpose of the new Collaboration and Marketing Committee is to further strengthen lines of communication between city officials and other agencies, organizations, and stakeholders in the Elkins community. Committee members will be charged with reducing duplication of efforts and increasing collaboration communitywide toward a goal of making Elkins even more appealing and attractive to new residents and businesses. Appointed to this committee are Councilors Charles S. Friddle, III; Nanci Bross-Fregonara; Clint Higgins; and Linda Vest.

The Addiction and Homeless Resources Task Force will consist of one council member, the chief of the Elkins Police Department, and the Randolph County sheriff. There will be at least four citizen members, as well. This body will also look for opportunities to reduce duplication of efforts, but specifically in the areas of addiction and homelessness prevention and response. According to Marco, task force members will seek and share information about available strategies and resources, as well as identifying and advocating for needed new resources.

Prior to adoption of the new charter, there were five standing council committees, and these are now stipulated as permanent: Finance, Rules & Ordinances, Municipal Properties, Public Safety, and Personnel. The table below shows the previous and new membership of each.

Committee Previous Membership New Membership
Finance Charles Friddle, III (chair)
Carman Metheny
Marilynn Cuonzo
Mike Hinchman (chair)
Rob Chenoweth
Christopher Lowther
Rules & Ordinances Linda Vest (chair)
Mike Hinchman
Rob Chenoweth
Nanci Bross-Fregonara (chair)
Clint Higgins
Marilynn Cuonzo
Municipal Properties Marilynn Cuonzo (chair)
Christopher Lowther
Karen Wilmoth
Marilynn Cuonzo (chair)
Charles Friddle, III
Judy Guye
Public Safety David Parker (chair)
Linda Vest
Mike Hinchman
David Parker (chair)
Judy Guye
Mike Hinchman
Personnel Carman Metheny (chair)
David Parker
Judy Guye
Rob Chenoweth (chair)
Linda Vest
Christopher Lowther

 

The Finance Committee has announced that it will continue to meet first Mondays at 10 a.m. Public Safety will continue to meet second Mondays at 10 a.m. The other committees have not yet announced the dates/times of their regular meetings.

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Elkins Announces New GIS Department

Elkins, W. Va., March 31, 2021: The establishment of a new department within the Elkins city government will enable City of Elkins to take even better advantage of modern digital tools and techniques for analyzing and presenting important data. Ben Martin, formerly an AmeriCorps member working with Elkins Main Street, has been hired as the city’s first Geographic Information Systems (GIS) technician and the sole member of the city’s new GIS Department.

The term GIS refers to specialized hardware, software, and personnel organized for the purpose of gathering, managing, and analyzing data with geospatial components. Most associated with the field of geography, GIS combines non-spatial data, such as demographics, records, or other details, with a spatial component, such as an address, coordinate, or boundary. Adding a spatial component to data allows GIS technicians to perform a range of analyses to better understand how data is related, where those relationships exist in the world around us, and what insights can be obtained from these relationships.

“While GIS tools help collect and discover new insights into data, GIS is most well-known for the ability to produce maps, and for good reason,” said Martin. “Without accurate, easily understood maps, the most profound insights from data won’t be visible to the end user. A lot of the efficiencies from GIS in local government come from being able to share information effectively with the public, elected officials, and city employees, and maps are a great tool for doing so.”

Indeed, one of the first priorities for the new department will involve mapping, specifically to capture the huge amount of infrastructure information that is currently recorded only on old paper maps and in the heads of longtime city employees.

“Right now, we have to rely more than we want to on human memory when it comes to locating key pieces of underground infrastructure,” says Bob Pingley, the city’s operations manager. “It will be a big step forward to be able to start systematically mapping all of that so that all city departments can access the information.”

The GIS technician will also collect data on new infrastructure components, such as the replacement remote-read water meters currently being installed citywide, as they go into the ground.

“The value of having every one of these water meters in a GIS database is not just being able to see them on a map and locate them more easily in the field, it’s being able to easily access information about each one, like its installation date, maintenance history, and other details that can save our crews time troubleshooting problems or making maintenance decisions,” Pingley says. “That’s just one of many examples of how GIS can help us by centralizing information in one easy-to-access place.”

Other high-priority projects for the GIS Department include managing the public-facing dilapidated properties dashboard that will come online during 2021 and coordinating sharing city address information with county E911 and addressing officials. GIS solutions can also help improve interdepartmental data sharing, support timesaving use of mobile devices in the field and enable streamlined communication between citizens and government officials.

Martin has already begun deploying GIS applications on the city’s GIS homepage (coewv.maps.arcgis.com).

“As quick demo projects, we’ve put up apps for exploring results from the 2019 and 2021 city elections, as well as a dashboard to help city residents figure out what ward they’re in for Spring Cleanup,” says Martin. “These are just simple first steps, but they give a taste of what GIS can do for Elkins. I’m really excited about building out these offerings and seeing what Elkins can accomplish with GIS tools.”

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Explainer: What’s a “Canvass”?

On Monday, at 11 a.m., the Elkins council will convene in public session at the Phil Gainer Community Center as the Elkins Board of Canvassers. The purpose of the meeting is to canvass the election that was held Tuesday.

What does it mean to “canvass the election”? (more…)

City Election Update

On March 2, city voters will elect a council member from all five wards and a new mayor.

Voters will also decide whether the city should:

  • Shift from its current Mayor-Council form of government to the Mayor-Manager form
  • Amend the charter to affirm the city’s commitment to complying with state open government rules
  • Extend the mayor’s term from two to four years (effective starting with mayor elected in 2023)

Registration for the March 2 election is now closed.

Early in-person voting for all wards will be at Elkins City Hall, February 17-27. Early voting is available Monday-Friday and Saturdays during the following hours:

  • Weekdays: 9 a.m.-4:30 p.m.
  • Saturdays: 9 a.m.-5 p.m.

For more election-related information, please see this webpage.

To review the candidates and ballot questions, click here.

Please contact the city clerk’s office with any questions.

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City Hall News: Week of Feb. 8, 2021

Elkins, W. Va., February 7, 2021: This week will see meetings of council’s Personnel, Finance, and Rules & Ordinances Committees. This month’s meeting of the Public Safety Committee, which normally meets second Mondays at 10 a.m., is cancelled.

The Elkins city attorney, per city code, serves one-year terms commencing each April 1. At its Monday 1 p.m. meeting, the Personnel Committee will consider the proposed reappointment of the current city attorney as well as personnel matters in the Code Enforcement Department and the Police Department.

The agenda for the Finance Committee’s Wednesday 9 a.m. meeting includes consideration of an additional code enforcement position, review of the engineer’s estimate for the city hall parking lot project, and evaluation of funding requests for both a riverfront study and social-media archiving software needed to comply with state public records laws.

Last year, the Rules & Ordinances Committee recommended to council a change to city laws that would have allowed the operation of street-legal special purpose vehicles on city streets, but the ordinance (277) was sent back to the committee for further work. Thursday at noon, the Rules & Ordinances Committee will take this matter up again. The committee will also consider updates to the city’s fire-fee and flood-plain ordinances and hear a proposal for the establishment of a water board for Elkins.

Preparations continue for the March 2 city elections, when voters will elect a council member in each ward, choose a new mayor, and decide whether to adopt a manager-based government structure. Tuesday is the deadline to register or update your registration for this election at the county—not city—clerk’s office. The sample ballot is printed in today’s paper.

All of the above meetings are virtual. You can find agendas and login information here: www.cityofelkinswv.com/council-and-committee-meetings.

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City Hall News: Week of Jan. 18, 2021

Elkins, W. Va., January 16, 2021: In observance of Martin Luther King, Jr. Day, city hall will be closed on Monday, January 18. There is no change to the garbage pickup schedule.

To reduce the risk of transmitting the COVID-19 virus during the current surge in Randolph County infections, city hall will remain closed to the public for the rest of the week, but all city offices and departments will otherwise operate as usual. To reach city employees via phone or email, please consult the contact information available on this page: www.bit.ly/ElkinsDepts.

On Thursday morning, Elkins City Clerk Jessica Sutton will attend a webinar hosted by the W. Va. Secretary of State concerning municipal elections. Municipal clerks and recorders are required to attend these biannual trainings to review election laws, rules, and regulations.

Council meets Thursday at 7 p.m. to consider approval of the proposed board of election officials for the 2021 Elkins Municipal Election, hear the presentation of an annual report by the City of Elkins Office of External Affairs, and review progress on council’s 2018-2023 Strategic Plan. The council agenda will not be finalized until Tuesday, so additional items may be added.

This week’s regularly scheduled meeting of council’s Municipal Properties Committee has been cancelled. The committee plans to meet in February, date to be announced.

Utility bills and in-city fire protection service fees are due Tuesday. Utility bills and municipal court fines and fees may be paid by phone, by mail, or via the drop box behind city hall. Payments may also be made online. Both the utility bill and municipal court payment portals may be accessed at this link: www.cityofelkinswv.com/online-payments.


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City Hall News: January 2, 2021

Elkins, W. Va., January 2, 2021: Council meets Thursday at 7 p.m. Next week’s regularly scheduled meetings of council’s Finance Committee and Economic Growth and Development (EGAD) Committee are canceled, as is the regularly scheduled meeting of the Elkins Tree Board.

Christmas trees will be collected Monday, January 4 through Friday, January 15. Please remove all tinsel, lights, and decorations. Trees are collected by the City of Elkins Street Department, not the Sanitation Department, so please place trees by the curb in front of your house, no matter where you normally place trash for collection. Artificial trees are not accepted.

The Elkins Parks and Recreation Commission will begin taking pavilion reservations for the 2021 season on Monday, January 4th. Reservations can be made by calling the parks office at 304-636-3960.

The agenda for council’s Thursday 7 p.m. meeting has not yet been finalized. One agenda item is review and approval of poll workers for the March 2 city elections.

Best wishes for a healthy, happy new year from City of Elkins!

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Elkins Seeking Poll Workers for March Election

The 2021 city election is fast approaching–and City of Elkins needs your help.

On March 2, 2021, voters will elect a new mayor and a council member from each of the city’s five wards. Voters will also decide ballot questions that could significantly alter the structure of this city’s government for generations to come.

But none of this can happen without the hard work and dedication of poll workers. The success of each Elkins election rests in the hands of about two dozen people willing to serve in this vital role. (more…)

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