City Hall News: Week of Jan. 17, 2021

Meeting next week are the Elkins Sanitary Board and the Elkins Parks and Recreation Commission. Also meeting are council’s ad hoc Special Hiring Committee and Municipal Properties Committee. Council meets Thursday.

City hall will be closed Monday in observance of Martin Luther King Jr. Day. Trash will be picked up on the usual schedule.

On Tuesday at 10 a.m., the Special Hiring Committee—formed to find a new operations manager—will plan its first round of candidate interviews. Applications for this position are still being accepted. Learn more and apply here: www.cityofelkinswv.com/employment-opportunities.

At its 2 p.m. Tuesday meeting, the Sanitary Board will review requested equipment purchases and a proposal to add a new position at the wastewater treatment plant laboratory. The board will also discuss department wages, the WVRWA apprenticeship program, and adapting and adopting the City of Elkins Personnel Manual for its own employees.

The Municipal Properties Committee meets Wednesday at 9 a.m. On the agenda is consideration of the requested abandonment of the alley behind the property formerly known as Allegheny Apartments, near South Davis Avenue. Other agenda items include urban deer, a report on the condition of the Darden House, downtown parking, auction of surplus equipment, and a storage building on Baxter Street.

On Wednesday at 10:30 a.m., staff will present the city’s application for additional home-rule authorities to the West Virginia Municipal Home Rule Board in Charleston. Learn more: www.cityofelkinswv.com/government/home-rule.

The Elkins Parks and Recreation Commission meets Wednesday at 5 p.m., in the Phil Gainer Community Center. Agenda items include a new logo for the commission.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. The only current action item is the topic of holiday pay for civil-service employees. Mike Bell, the executive director of the Davis Health System Foundation, will give a presentation.

Fourth quarter business and occupation (B&O) tax returns, as well as annual returns (for those businesses that file annually instead of quarterly), are due January 31.

City Hall News: Week of Jan. 3, 2021

Meeting this week are the Elkins Tree Board and council’s Finance Committee and ad hoc Special Hiring Committee. Council meets Thursday at 7 p.m.; the agenda for that meeting will be posted Monday.

The Finance Committee meets Monday at 10 a.m. to consider a funding request for an aerial platform for the Phil Gainer Community Center, a proposal for the purchase of a special-purpose vehicle, and the final disposition of project funds allocated for the city hall parking lot project.

On Tuesday at 5:30 p.m., in a meeting at the Darden House (next door to city hall), the Tree Board elects officers for 2022.

The Special Hiring Committee meets Wednesday at 10 a.m. This ad hoc committee was formed to manage the hiring of a new operations manager. At this meeting, the committee will review applications received to date and consider scheduling interviews.

All meetings are at city hall, unless otherwise stated, and are open to the public. Find agendas here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Weeks of Dec. 20 & Dec. 27

Elkins, W. Va., December 18, 2021: Because of the holidays, the next two weeks won’t see much meeting activity at Elkins City Hall. Meeting the week of December 20 are the Elkins Sanitary Board and the Elkins Historic Landmarks Commission. The Elkins Water Board meets the following week.

There are no changes to the trash schedule on Christmas Eve or New Year’s Eve. City hall will close for Christmas starting noon on Thursday. The following week, city hall will close for New Year’s starting noon on Thursday.

The Sanitary Board, which oversees the city’s sewer system, meets Monday at 2 p.m. The board, which is in the process of identifying a replacement for its vacuum truck, will see a presentation concerning Golden Equipment Company offerings in this category. The board will also review invoices and discuss proposed sewer improvements on Sylvester Drive, department staffing levels and wages, and catch basins and storm lines.

On Tuesday at 4 p.m., the Historic Landmarks Commission meets virtually on an agenda that includes an update concerning Maplewood Cemetery and discussion of a second Davis & Elkins Historic District. The commission will also elect officers. Request login information by email to: ehlc@historicelkins.org.

The following week, on Tuesday the 28th at 4 p.m., the Water Board meets. The agenda for this meeting is not yet posted.

Utility bills and in-city Fire & Rescue Service Fee payments are due Monday, December 20. Fourth quarter and annual Business & Occupation tax-return forms will be mailed out the last week of December; returns will be due January 31.

Unless otherwise stated, all meetings are in-person and open to the public. Find agendas and other meeting information here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of Dec. 13, 2021

Meeting this week are the Elkins Water Board, the Elkins Planning Commission, and the Elkins Parks & Recreation Commission. Council meets Thursday. This month’s regular meeting of council’s Public Safety Committee is cancelled.

The Water Board meets in special session Monday at 4 p.m. to discuss the possibility of paying an end-of-year stipend to water system employees. The Water Board, like the Sanitary Board, operates independently of council and has authority concerning pay for its employees.

On Tuesday at 6 p.m., the mayor’s Task Force on Addiction and Homeless Resources will hold a public forum to report on its work, hear community input, and explain opportunities for getting involved, including opportunities for volunteer peer recovery support specialists.

In a virtual meeting at 1 p.m. on Wednesday, the Planning Commission will review and consider changes to the draft zoning ordinance in response to public comments made at last Tuesday’s forum. The agenda also includes the items necessary to conclude the drafting process and begin the enactment process. Further public comments are due to the city clerk by Tuesday for consideration at this meeting. More information: www.cityofelkinswv.com/zoning-update. Login information: www.cityofelkinswv.com/council-and-committee-meetings.

The Parks & Recreation Commission holds its regular meeting on Wednesday at 5 p.m. at the Phil Gainer Community Center. The agenda includes discussion of procuring a lift for use at the center, staff reports, and comments by commissioners and the mayor.

Council meets Thursday at 7 p.m. The agenda is not yet posted and may be adjusted through Tuesday. Current items include various budget revisions recommended by the Finance Committee and the final reading of an ordinance abandoning an unopened alley near Terrace Avenue. Council will also consider the possibility of paying a year-end stipend to general fund employees. There will be a presentation by the Elkins Tree Board.

The Kump House’s Holiday Family Celebration runs Friday-Saturday, 2-5 p.m. The three-day free event, with décor by the Emma Scott Garden Club, features tours, children’s activities, and refreshments.

All meetings are held at Elkins City Hall (401 Davis Avenue) unless otherwise stated.

City Hall News: Week of Dec. 6, 2021

Meeting this week are council’s Finance Committee, Rules & Ordinances Committee, and Personnel Committee. The Elkins Planning Commission holds a public forum on its proposed zoning update Tuesday.

The Finance Committee meets Monday at 10 a.m. on an agenda that includes discussion of compensation level for the next operations manager, proposed purchase of a new radar speed sign by EPD, and various budget revisions.

On Tuesday at 6 p.m. at the Phil Gainer Community Center, the Planning Commission will present information about and hear public input on the latest draft of its proposed zoning code at a public forum with a question-and-answer period. More here: www.cityofelkinswv.com/zoning-update.

On Wednesday at 9 a.m., the Rules & Ordinances Committee will discuss downtown sidewalk ownership, parking in alleys, and a proposed change to the city law regulating outdoor burning.

Meeting Thursday at 12 p.m., the Personnel Committee will take up changes to the personnel policy concerning holiday closures and the compensation of the interim operations manager.

Fire & Rescue Service Fee payments for customers living outside of city limits are due Monday to avoid penalty.

To avoid shutoff, overdue utility accounts must be brought up to date before Tuesday. Bills can be paid online, via U.S. mail, via the secure payment box behind city hall, or at the front counter in city hall. More here: www.bit.ly/ElkinsUtilityBilling.

All meetings are at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Find agendas here.

City Hall News: Week of Nov. 29, 2021

Meeting this week are the Elkins Board of Zoning Appeals and council’s ad hoc Special Hiring Committee. Council meets Thursday.

The Board of Zoning Appeals meets Tuesday at 5 p.m. to hear an appeal from a company proposing to build a 190-foot cell tower in the Elkins Industrial Park. Current zoning rules impose a maximum height of 150 feet.

The Special Hiring Committee meets Wednesday at 10 a.m. This committee was formed after the resignation of the former operations manager to oversee the process of finding a new one. Having already recommended a reorganization of the Operations Department, the committee will this week continue work to update the position’s job description and discuss a final timeline for hiring a new operations manager.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final readings of ordinances that would abandon unopened sections of Wilmoth Lane and Main Street, authorize submission of an application to amend the city’s home rule authorities, and revise parking penalties. There will also be a presentation by Shawn Whitehair of the Region VII Planning and Development Council, a state office with a mission of fostering community and economic development and intergovernmental cooperation.

All of these meetings will be held at Elkins City Hall (401 Davis Avenue) and are open to the public. Find agendas here: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of November 15, 2021

Meeting this week are the Elkins Sanitary Board, Elkins Water Board, and council’s Personnel Committee, Municipal Properties Committee, and Special Hiring Committee. Council meets Thursday at 7 p.m., following a 6:30 p.m. public hearing concerning proposed new home rule authorities.

The regular meeting of the Public Safety Committee is cancelled, with a new date yet to be determined.

The Sanitary Board meets Monday at 3:15 p.m. on an agenda that includes an amendment to a loan agreement; the replacement of a utility truck, a generator, a backhoe, and the vacuum truck; and the vacuum-truck dump site at the Wastewater Treatment Site.

The Personnel Committee meets Tuesday at 2:30 p.m. New agenda items include proposed changes to policies concerning temporarily assigned duties and benefits for full-time employees.

At a special meeting of the Elkins Water Board on Tuesday at 4:00 p.m. discussions on expenditure replacement and staffing will continue. Members will also hear reports from the Chief Water Operator and the Treasurer.

Meeting Wednesday at 9 a.m., the Municipal Properties Committee will first hold a hearing concerning a proposed alley abandonment near Terrace Avenue, then continue on an agenda that includes discussion of the abandonment request; next steps concerning the sanitation garage; and discussion of proposed “Welcome to Elkins” signs.

The Special Hiring Committee continues work on updating the operation manager’s job description Wednesday at 2 p.m.

Contact: Sutton Stokes City of Elkins External Affairs Phone: 304-636-1414, ext. 1212 Email: sstokes@cityofelkinswv.com

On Thursday, at 6:30 p.m., there will be a public hearing concerning proposed amendments to the city’s home rule authority. More information: www.cityofelkinswv.com/city-applying-to-amend-home-rule-authority.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final reading of an ordinance abandoning sections of Main Street and Wilmoth Avenue, at the request of the adjacent property owners; changes to penalties for parking violations; the reappointment of the city treasurer; other appointments to boards and commissions; a proposed contract for next year’s downtown flowers program; changes to the city’s organizational chart recommended by council’s ad hoc Special Hiring Committee; and consideration of proposed expenditures of ARPA funds. Also at Thursday’s meeting, two police officers will be promoted.

To avoid penalties, utility bill and in-city Fire & Rescue Fee payments are due to the Treasurer’s Office no later than Wednesday.

All meetings listed above are open to the public and will be held at Elkins City Hall (401 Davis Avenue). Agendas may be found on our website in advance of the meetings: www.cityofelkinswv.com/council-and-committee-meetings.

City Hall News: Week of November 8, 2021

Meeting next week are council’s Special Hiring Committee, Rules & Ordinances Committee, and ad hoc ARPA Advisory Committee. Also meeting are the city’s police and fire civil service commissions. City hall will be closed Thursday in observance of Veteran’s Day, but garbage will be picked up on the regular schedule.

The next shutoff date for overdue utility accounts is Tuesday, November 9. To avoid shutoff, accounts must be brought up to date before Tuesday. More information: cityofelkinswv.com/utilities-shutoff-date-november-9.

On Tuesday at 1 p.m., the Elkins Police Civil Service Commission meets to consider a request for promotion. Council has established an organizational structure for the Elkins Police Department, including specific numbers of positions at each rank, and a corporal has completed the necessary time in grade to qualify for promotion to a sergeant position that is currently vacant and for which there are no other candidates.

Meeting Wednesday at 9 a.m., the Rules & Ordinances Committee will continue consideration of the possibility of outlawing “street-legal” UTVs and ATVs on city streets. The committee will also return to discussion of the vacant-properties registration ordinance and rules concerning parking in alleys.

The ARPA Advisory Committee meets Wednesday at 2:30 p.m. The committee, formed to help council make decisions about expenditures of the approximately $3 million in federal American Rescue Project Act funds awarded to Elkins, will consider proposals from the Elkins Wastewater System and a community group. For more about the city’s ARPA award: www.cityofelkinswv.com/arpa-funds.

At meeting on Friday, at 9 a.m., the Elkins Firefighter Civil Service Commission will review interview procedures for prospective firefighters.

The Elkins Parks and Recreation Commission is offering free archery tag at the Phil Gainer Community Center on Saturday, 1-5 p.m., for middle and high schoolers. Bathrooms in city parks have been winterized and will remain closed until the spring.

City Hall News: Week of Nov. 1, 2021

Meeting this week are council’s Finance Committee and Municipal Properties Committee, as well as the Elkins Tree Board. Council meets Thursday.

The Finance Committee meets Monday at 10 a.m. on an agenda including the items mailing of utility bills, boot and clothing allowance for certain city employees, and compensation for the city treasurer, who is up for reappointment.

Meeting Tuesday at 5:30 p.m. in the Darden House (next door to city hall), the Tree Board’s new business items are an urban tree plan and projects for 2022. The board will continue discussion of the City Park understory and hear an update on the Adopt-a-Tree program.

The Municipal Properties Committee meets Wednesday at 10:30 a.m. to begin prioritization of the ARPA funds council recently allotted to accessibility, safety, and other projects in city hall.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted through Tuesday, currently includes the following items: first reading of an ordinance authorizing abandonment of unopened portions of Wilmoth Avenue and Main Street; reappointments to various boards and commissions; commitment of parking spaces in the Seneca Mall parking lot to the Tygart Hotel project; reappointment of the city treasurer; and administrative actions related to the city hall parking lot project.

At Thursday’s council meeting, there will also be presentations from the Randolph County Humane Society and the Kump House and Education Center.

All meetings are held at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Agendas for these meetings will be posted here: www.cityofelkinswv.com/council-and-committee-meetings

City Hall News: Week of October 25, 2021

Meeting this week are council’s Special Hiring Committee, the Elkins Water Board, and the Elkins Planning Commission. The Treasurer’s Department will close for one hour on Thursday.

The Special Hiring Committee meets Tuesday at 10 a.m. This committee was formed to manage the hiring of a new operations manager. In addition to updating the relevant job description, the committee is also reviewing the city’s organizational chart to determine what changes may help further improve the functioning of the Operations Department. After these steps have been completed, the committee will officially advertise the position as open and begin accepting applications.

The Water Board meets Tuesday at 4 p.m. to work on the following agenda items: presentation of invoices for approval; Water Distribution Department staffing; Water Distribution Department employee compensation; and a Water Distribution Department personnel matter.

The Treasurer’s Office will be closed Thursday from 12:00 to 1:00 p.m. for staff training. No business will be transacted as the customer service windows will be closed during this time. Customers wishing to use drop off payments can use the secure drop box, which has been relocated from Fourth Street to its new, permanent location in the parking lot behind city hall.

Meeting virtually Thursday at 1 p.m., the Planning Commission continues work to update the city’s zoning laws, which were adopted in the 1950s and have not been significantly updated since the 1970s. At this meeting, the commission will consider which zoning districts should permit docks and what the front setback requirement should be in the Central Business District. The commission will also plan a public open house concerning the proposed zoning ordinance, currently scheduled for November 17. Log-in information is here: www.cityofelkinswv.com/council-and-committee-meetings.

Unless otherwise stated, all meetings are at Elkins City Hall (401 Davis Avenue).

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