City Hall News: Week of March 1, 2021

Elkins, W. Va., February 27, 2021: Election day is Tuesday. The Finance Committee meets Monday, and Council meets Thursday. The regularly scheduled meeting of council’s Economic Growth and Development Committee is canceled.

On Monday at 10 a.m., the Finance Committee meets in special session to work on the fiscal year 2022 budget. At this meeting, the committee will consider requests for contributions to outside organizations, including the Elkins Parks and Recreation Commission, the Elkins-Randolph County Airport Authority, the Randolph County Animal Control Office, the Randolph-Elkins Health Department, and others.

The Elkins Historic Landmarks Commission has been working since 2013 to obtain Historic District National Register certification for the city’s Graham District neighborhood. On Monday at 1 p.m., there will be a virtual presentation concerning this effort. Please contact EHLC chair Maryann Durland for attendance information: (304) 636-3896.

Tuesday is election day. Polling places will be open from 6:30 a.m. to 7:30 p.m. Monday is the last day to hand-deliver absentee ballots to the city clerk’s office (Elkins City Hall, 401 Davis Ave.) Absentee ballots postmarked by March 2 and received by mail before the start of the canvass on March 8 will be counted. More:

The Elkins Tree Board meets virtually on Tuesday at 5:30 p.m. For login information, email:

Council holds its regular meeting Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items are consideration of a nominee to the Elkins Tree Board, a contract for integration of new water meter software with the city’s accounting system, the second and final reading of an amended floodplain ordinance, and the first reading of an ordinance establishing a board to manage the city’s water system.

Fire-protection service fees for property owners outside Elkins city limits are due by March 8.

Fire season starts Monday. From March 1 through May 31, there is to be no outdoor burning between the hours of 6 a.m. and 5 p.m. inside city limits, per city code.


City Hall News: Week of Feb. 22, 2021

Elkins, W. Va., February 20, 2021: Next week sees a special meeting of council’s Rules & Ordinances Committee and a public tree-pruning workshop. Early voting continues at city hall through Saturday.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. This workshop is for anyone who would like to learn how to safely prune their trees. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Rules & Ordinances Committee meets virtually on Tuesday at 12 p.m. to consider a proposed ordinance that would establish a board to oversee the city’s water system, just as the Elkins Sanitary Board oversees the city’s wastewater collection and treatment. Login and agenda are here:

Early voting continues at city hall all week, 9 a.m.-4:30 p.m. Monday-Friday and 9 a.m.-5 p.m. on Saturday. February 27 is the final day of early voting. Wednesday is the deadline for requesting an absentee ballot. Election day is Tuesday, March 2. For more election information:

Glendale Park will be closed Friday, 11:30 a.m.-2 p.m., for a Davis & Elkins College cross-country meet.  This week’s regularly scheduled meeting of the Ad Hoc Committee on Boards and Commissions has been canceled.


City Hall News for week of Feb. 15, 2021

Elkins, W. Va., February 13, 2021: Next week, both the Elkins Sanitary Board and council’s Finance Committee hold special meetings. Council, its Municipal Properties Committee, and the Elkins Parks and Recreation Commission meet as regularly scheduled. Early in-person voting for the 2021 city election begins Wednesday at 9 a.m., at city hall.

In observance of Presidents’ Day, city hall is closed Monday. Monday trash pickup will proceed as usual.

The agenda for the Finance Committee’s 2 p.m. meeting on Tuesday includes the following items: city hall parking lot project update, consideration of social-media archiving software, FY 2021 budget revisions, and FY 2022 budget planning.

Also on Tuesday, at 3:15 p.m., the Elkins Sanitary Board, which oversees the city’s sewer system, meets to discuss equipment replacement at the wastewater treatment plant, the possibility of establishing a city water board, and a proposed RFP for a sewer line extension along North Randolph Avenue. Other agenda items include review of invoices and financial statements and an update on the sewer/stormwater separation project that commenced February 1.

At the Municipal Properties Committee’s 9 a.m. Wednesday meeting, agenda items include discussion of the Elkins Main Street Streetscape plan, an update on the city hall parking lot project, a proposed crosswalk safety project, and the next phase of ongoing downtown tree replacements.

The Elkins Parks and Recreation Commission meets Wednesday at 5 p.m., at the Phil Gainer Community Center.

Council meets in regular session Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Currently entered are the following items: the first of two readings of an updated ordinance that would allow the operation of street-legal special purpose vehicles on city streets; the assignment of new Operations Department positions to the city’s Compensation and Classification Plan; a change order to the city’s contract with Pickering Associates to fund a riverfront study; the reappointment of the city attorney; and revisions to the FY 2021 General, Sanitation, and Water Funds.

Unless otherwise stated, all of the above meetings are virtual. Agendas and login information are here:


City Hall News: Week of Feb. 8, 2021

Elkins, W. Va., February 7, 2021: This week will see meetings of council’s Personnel, Finance, and Rules & Ordinances Committees. This month’s meeting of the Public Safety Committee, which normally meets second Mondays at 10 a.m., is cancelled.

The Elkins city attorney, per city code, serves one-year terms commencing each April 1. At its Monday 1 p.m. meeting, the Personnel Committee will consider the proposed reappointment of the current city attorney as well as personnel matters in the Code Enforcement Department and the Police Department.

The agenda for the Finance Committee’s Wednesday 9 a.m. meeting includes consideration of an additional code enforcement position, review of the engineer’s estimate for the city hall parking lot project, and evaluation of funding requests for both a riverfront study and social-media archiving software needed to comply with state public records laws.

Last year, the Rules & Ordinances Committee recommended to council a change to city laws that would have allowed the operation of street-legal special purpose vehicles on city streets, but the ordinance (277) was sent back to the committee for further work. Thursday at noon, the Rules & Ordinances Committee will take this matter up again. The committee will also consider updates to the city’s fire-fee and flood-plain ordinances and hear a proposal for the establishment of a water board for Elkins.

Preparations continue for the March 2 city elections, when voters will elect a council member in each ward, choose a new mayor, and decide whether to adopt a manager-based government structure. Tuesday is the deadline to register or update your registration for this election at the county—not city—clerk’s office. The sample ballot is printed in today’s paper.

All of the above meetings are virtual. You can find agendas and login information here:


City Hall News: Week of Feb. 1, 2021

Elkins, W. Va., January 30, 2021: Next week will see meetings of the Elkins Tree Board, Elkins Common Council, and council’s Economic Growth and Development (EGAD) Committee, all virtual. Two major infrastructure projects also kick off.

On Monday, excavations begin on Railroad Avenue as part of Phase II of the city’s sewer/stormwater separation project, with the goal of reducing sewage overflows to the Tygart River during heavy storm events. Also starting Monday is the replacement of remote-read meters for all city water customers. More about the sewer project: More about water meter replacement:

At its Tuesday 5:30 p.m. virtual meeting, the Elkins Tree Board will consider a proposed new member and the purchase of new trees.

The agenda for the EGAD Committee’s virtual meeting at 5:30 p.m. on Thursday includes a review of the city’s strategic plan and ongoing discussions of annexation options.

Council meets virtually on Thursday at 7 p.m. The only agenda item so far is consideration of the nomination of a new member to the Elkins Board of Zoning Appeals. Additional items may be added to this agenda through Tuesday.

Next week’s meetings are all virtual. Login information may be found here two days in advance of each meeting:


City Hall News: Week of Jan. 25, 2021

Elkins, W. Va., January 23, 2021: City hall, which had been closed to reduce transmission of the COVID-19 virus, reopens for normal business hours Monday at 8 a.m.

On Wednesday at 9 a.m., the mayor’s ad hoc Committee on Boards and Commissions meets to evaluate an applicant for the Board of Zoning Appeals and to analyze the authorizing statutes and operating procedures of the Police Civil Service Commission, the Firefighters Civil Service Commission, and the Fire Service Fee Appeal Board.

The Treasurer’s Department is preparing for its annual audit by an independent accounting firm. The purpose of a municipal audit is to systematically examine the sources and uses of public funds by evaluating financial records, theft and fraud prevention systems, and compliance with state law and government accounting standards. Elkins has received an “unmodified” opinion—the best result an audit can return—every fiscal year since 2012.

Annual and fourth quarter B&O tax returns are due by January 31.

Preparations continue for the Elkins Municipal Election, which will be held March 2. The last day to register to vote in or update your voter registration for this election is February 9.


City Hall News: Week of Jan. 18, 2021

Elkins, W. Va., January 16, 2021: In observance of Martin Luther King, Jr. Day, city hall will be closed on Monday, January 18. There is no change to the garbage pickup schedule.

To reduce the risk of transmitting the COVID-19 virus during the current surge in Randolph County infections, city hall will remain closed to the public for the rest of the week, but all city offices and departments will otherwise operate as usual. To reach city employees via phone or email, please consult the contact information available on this page:

On Thursday morning, Elkins City Clerk Jessica Sutton will attend a webinar hosted by the W. Va. Secretary of State concerning municipal elections. Municipal clerks and recorders are required to attend these biannual trainings to review election laws, rules, and regulations.

Council meets Thursday at 7 p.m. to consider approval of the proposed board of election officials for the 2021 Elkins Municipal Election, hear the presentation of an annual report by the City of Elkins Office of External Affairs, and review progress on council’s 2018-2023 Strategic Plan. The council agenda will not be finalized until Tuesday, so additional items may be added.

This week’s regularly scheduled meeting of council’s Municipal Properties Committee has been cancelled. The committee plans to meet in February, date to be announced.

Utility bills and in-city fire protection service fees are due Tuesday. Utility bills and municipal court fines and fees may be paid by phone, by mail, or via the drop box behind city hall. Payments may also be made online. Both the utility bill and municipal court payment portals may be accessed at this link:


City Hall News: January 9, 2021

Elkins, W. Va., January 9, 2021: Meeting next week are council’s Public Safety Committee and Personnel Committee. The Elkins Sanitary Board and Elkins Tree Board will also meet. Christmas trees will be collected through Friday.

The Public Safety Committee meets virtually Monday at 10 a.m. Agenda items include demolition of a structure on First Street and continued discussion of enforcement options in response to public complaints about nuisance conditions on the Ambassador Church property at the former location of the Ink Spot, also on First Street. The committee also hears reports from public safety officials.

At its Monday 1 p.m. virtual meeting, the Personnel Committee discusses the code enforcement officer’s job description and considers changes to the city’s personnel manual. Later on Monday, at 3:15 p.m., the Sanitary Board, which oversees the city’s sewer system, meets virtually to review invoices and financial statements.

On Tuesday, at 5:30 p.m., the Elkins Tree Board takes up agenda items that include Arbor Day plans, early spring pruning, and an urban canopy project.

This week’s regular meeting of the Rules & Ordinances Committee has been cancelled. The committee’s next regularly scheduled meeting is February 11 at 12 p.m.

Christmas trees will be collected curbside on weekdays through Friday, January 15. Please remove all decorations, lights, and tinsel.

Meeting agendas and login information may be found here:


City Hall News: January 2, 2021

Elkins, W. Va., January 2, 2021: Council meets Thursday at 7 p.m. Next week’s regularly scheduled meetings of council’s Finance Committee and Economic Growth and Development (EGAD) Committee are canceled, as is the regularly scheduled meeting of the Elkins Tree Board.

Christmas trees will be collected Monday, January 4 through Friday, January 15. Please remove all tinsel, lights, and decorations. Trees are collected by the City of Elkins Street Department, not the Sanitation Department, so please place trees by the curb in front of your house, no matter where you normally place trash for collection. Artificial trees are not accepted.

The Elkins Parks and Recreation Commission will begin taking pavilion reservations for the 2021 season on Monday, January 4th. Reservations can be made by calling the parks office at 304-636-3960.

The agenda for council’s Thursday 7 p.m. meeting has not yet been finalized. One agenda item is review and approval of poll workers for the March 2 city elections.

Best wishes for a healthy, happy new year from City of Elkins!


City Hall News: December 20, 2020

Elkins, W. Va., December 20, 2020: Elkins City Hall will close for the Christmas holiday on Thursday, December 24 at noon and reopen for normal business hours on Monday, December 28. Garbage normally picked up on Fridays will be picked up this Thursday instead, starting at 6 a.m.

There are no meetings scheduled for next week, and city officials are already looking ahead to the new year.

In January, the city’s five administrative officers will begin working with staff to plan departmental budgets for fiscal year 2022, which begins July 1, 2021. Departmental budget requests will be reviewed by the Finance Committee before being presented to council, which must submit its initial proposed budget—the “Levy Estimate”—to the state auditor in March. After approval by the state auditor, the city will finalize its budget and “lay the levy” on April 20, 2021.

Preparations continue for the March 2 city election. Just as for the statewide election in November, health concerns related to the coronavirus pandemic are an acceptable reason for requesting an absentee ballot. The city clerk is already accepting absentee ballot applications. Mailing of absentee ballots to voters who have requested them will begin January 15, 2021.

The new year will also see forward movement on several important projects, including improvements to the city hall parking lot, the separation of sewer and stormwater lines in a section of the city between the industrial park and Wimer Field, and the replacement of remote-read water meters paid for with surplus funds from the water-plant construction project.

To avoid penalties, remember to remit utility bill and in-city fire fee payments by December 21.

From all of us at City of Elkins, we wish you a merry Christmas and hope your holiday is a source of comfort and joy at the end of this challenging year.


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