City Hall News: Week of July 26

Elkins, W. Va., July 24, 2021: Council is currently reviewing a proposed new zoning ordinance, the product of six years of work by the Elkins Planning Commission. To learn more about this proposed update to the city’s zoning code, the current version of which dates to the 1950s, visit the city website: www.cityofelkinswv.com/zoning-update.

For the Tuesday 4 p.m. meeting of the Water Board, the agenda includes an update on water meter replacements, consideration of revenue sources for expenditures related to recent water main breaks, and the reinstatement of a team dedicated to systematic replacement of aging water-system infrastructure.

Second-quarter business and occupation (B&O) tax returns are due to the Treasurer’s Department by July 31.

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City Hall News: Week of July 19, 2021

Elkins, W. Va., July 17, 2021: Next week will see meetings of council’s Public Safety Committee and Personnel Committee. Also meeting are the Elkins Sanitary Board, the Elkins Historic Landmarks Commission, and the Elkins Parks and Recreation Commission. The Elkins Planning Commission presents its proposed zoning ordinance to council on Wednesday.

The Public Safety Committee, meeting Monday at 10 a.m., will continue its discussion of body-worn and dashboard cameras for the police department and take up questions about the interpretation of the city’s vacant structures ordinance.

The Sanitary Board meets Monday at 3:15 p.m. to hear an update about the sewer/stormwater separation project and review invoices and financial statements.

On Monday at 3:45 p.m., there will be a special meeting of the Personnel Committee to review staffing in the Operations Department and consider a new software tool offered by AlignHR, the city’s human resources contractor.

Tuesday’s 4 p.m. meeting of the Historic Landmarks Commission has an agenda that includes discussion of the possible expansion of the downtown historic district and an update about Maplewood Cemetery.

On Wednesday at 5 p.m., the Planning Commission will present its proposed zoning ordinance to council. The commission has since 2015 been working on updating the city’s zoning laws, which have not been significantly updated since adoption in the 1950s. This is an informational presentation; the proposed ordinance cannot be adopted until after two additional public hearings, which have yet to be scheduled. This meeting will be live streamed on the Elkins City Hall Facebook and YouTube pages.

Also at 5 p.m. on Wednesday, the Parks and Recreation Commission will select a bid for the replacement of the gym floor and hear reports.

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City Hall News: Week of July 12, 2021

Elkins, W. Va., July 10, 2021: Meeting this week are council’s ad hoc ARPA Advisory Committee and Rules & Ordinances Committee. Council meets Thursday.

Meeting Tuesday at 1:30 p.m., the ARPA Advisory Committee will continue its consideration of possible uses for the approximately $3 million in American Rescue Plan Act (ARPA) funds awarded to Elkins. Funds will be disbursed this year and next and must be obligated no later than 2024.

The Rules & Ordinances Committee meets Wednesday at 9 a.m. The committee will consider proposed additions to the city’s home rule authorities and a request for additional safety requirements when single-family houses are converted to multi-family dwellings.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted through Tuesday, currently includes allocation of excess FY 2021 revenues and reappointments to the Elkins Tree Board, the Board of Trustees of the Elkins-Randolph County Public Library, and the IPMC Appeals Board.

There remain two openings on the Board of Zoning Appeals. This board hears appeals of zoning decisions and will play an even more important role after the pending adoption of the updated zoning code. To learn more, including how to apply, see: www.bit.ly/Elkins-Boards-Commissions.

This week’s meetings will be held in person in the council chamber on the second floor of Elkins City Hall (401 Davis Avenue).

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City Hall News: Week of July 5, 2021

Elkins, W. Va., July 3, 2021: Elkins City Hall will be closed Monday, but garbage will be picked up on the normal schedule. Meeting this week are council’s Personnel Committee, Finance Committee, and ad hoc Fire Chief Hiring Committee.

The Personnel Committee meets Thursday at noon. The committee will discuss the topics of a part-time humane officer, a compensation review by the city’s human resources contractor, consideration of changes to policies concerning temporary employees, and a part-time code enforcement officer.

The ad hoc Fire Chief Hiring Committee meets Thursday at 1 p.m. to plan interviews. The committee is interviewing five candidates starting Friday.

At its 9 a.m. Friday meeting, the Finance Committee will take up the following agenda items: FY21 excess revenues, YouthBuild partnership, American Legion Post 29 baseball team, and fire chief salary.

Second quarter business and occupation (B&O) tax forms have been mailed. Tax returns are due July 31.

The regular meeting of the Elkins Tree Board has been cancelled. The board will not meet in July.

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City Hall News for Week of June 28, 2021

Elkins, W. Va., June 26, 2021: Meeting next week are the Elkins Sanitary Board and the Elkins Planning Commission. Business license renewals are due Wednesday, and council meets Thursday.

The Sanitary Board, which oversees the city’s sewer system, meets Monday at 3:15 to review invoices and financial statements. The board will hear an update on the Phase II Sewer Project (sewer/stormwater separation project). More about this project: www.bit.ly/Phase2Sewer.

City business license renewals are due to the Treasurer’s Department by Wednesday. B&O taxes must be current in order for your renewal to be processed.

Meeting virtually Thursday at 1 p.m., the Elkins Planning Commission—which has been at work updating the city’s zoning laws since 2016—is set to finalize its proposed draft and forward it to council. The commission will present an overview of the proposed ordinance to council on July 21. Log-in information for Thursday’s meeting is here: www.cityofelkinswv.com/council-and-committee-meetings.

Council meets Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items include the final readings of ordinances revising statutory language concerning the Elkins Tree Board, abandonment of public rights-of-way, and nuisance properties. Also receiving a final reading is an ordinance finalizing the recent codification and publication of city ordinances. The city’s external affairs specialist will present an orientation to the city website.

To further protect public and employee safety, Operations Department staff members will undergo flagger/barricade training this week, courtesy of the West Virginia Rural Water Association.

Unless otherwise stated, the above meetings are in person at Elkins City Hall. Meeting times and agendas are available here: www.cityofelkinswv.com/council-and-committee-meetings.

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City Hall News: Week of June 21, 2021

Elkins, W. Va., June 19, 2021: City hall is closed Monday in observance of West Virginia Day. Trash will be collected on the usual schedule. Meeting this week are the Elkins Water Board and council’s Boards & Commissions Committee.

The Elkins Water Board (which oversees the city’s water system) meets Tuesday at 4 p.m. to hear an update on the water-meter replacement project and review invoices and financial statements.

The Boards & Commissions Committee meets Thursday at 9 a.m.  This is an ad hoc committee charged with reviewing the establishing ordinances and current practices and procedures of city-appointed boards and commissions to ensure compliance with state law. This week, the committee will discuss the Elkins Historic Landmarks Commission, the Elkins Planning Commission, and the Elkins Housing Authority (the governing body for Gateway Apartments).

In addition to ongoing work on the sewer/stormwater separation project and the water-meter replacement project, two separate crews are milling and paving city streets in various locations around the city. Please subscribe to the city’s newsletter to receive closure announcements: www.cityofelkinswv.com/newsletter-signup.

Business license renewals are due to the Treasurer’s Department by June 30. You must be current on B&O taxe in order to renew. If you have not yet received a license renewal form in the mail, or if you are applying for your first license, you must first submit a copy of your state business license to the Treasurer’s Department.

Unless otherwise stated, meetings are held in the Elkins City Hall council chamber. Unvaccinated persons must wear face coverings.


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City Hall News: Week of June 14, 2021

Elkins, W. Va., June 12, 2021: Park camp starts Monday. Meeting this week are council’s Public Safety Committee, the Elkins Parks and Recreation Commission, and the Elkins Planning Commission. Council meets Thursday.

EPRC’s summer camp for kindergartners through rising sixth graders runs June 14-July 30, Monday-Friday, 8:00 am-4:00 pm. Lunch is provided. There is no preregistration; children are registered on the first day they attend and then must be signed in and out by a parent or other authorized adult. More information: www.cityofelkinswv.com/summer-time-parks-time.

On Monday at 10 a.m., the Public Safety Committee meets on an agenda that includes discussions of body-worn and vehicle cameras and regional SWAT collaboration. The committee will also hear reports from public safety officials.

EPRC meets Wednesday at 5 p.m. in the Phil Gainer Community Center to open bids for the PGCC’s gym flooring project and to discuss Randolph County Flash, the FY 2022 budget, and a book walk.

The Elkins Planning Commission meets virtually on Thursday at 1 p.m. The commission, which has been drafting a new set of zoning laws for the last several years, is making final changes and preparing to present its draft ordinance to council and the public later this summer. Log-in info: www.cityofelkinswv.com/council-and-committee-meetings.

Council meets Thursday at 7 p.m. The agenda is not yet final and may be updated through Tuesday. Current items include an update to the establishing ordinance of the Elkins Tree Board, changes to the “drug house” ordinance, and an ordinance required to finalize the recent codification and publication of city laws, which may be found online here: www.cityofelkinswv.com/government/elkins-city-code.

All meetings are at Elkins City Hall (401 Davis Avenue) unless otherwise stated. Face coverings are required for attendees who are not fully vaccinated.

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City Hall News: Week of June 7, 2021

Elkins, W. Va., June 5, 2021: A busy week at Elkins City Hall will see meetings of council’s Finance, ARPA Advisory, Rules & Ordinances, Municipal Properties, and Personnel Committees. Council meets Thursday.

Monday at 10 a.m., the Finance Committee discusses the disposition of excess revenues as fiscal year 2021 draws to a close at the end of this month. The committee will also begin consideration of a proposal to fund a part-time animal control officer in Elkins.

The mayor’s ad hoc ARPA Advisory Committee, which will advise council on the use of the approximately $3 million in ARPA funds awarded to Elkins, meets Tuesday at 1:30 p.m. to review program guidance, consider initial proposals for expenditures, and plan public input opportunities.

At 9 a.m. on Wednesday, the Rules & Ordinances Committee will work on amendments to city code concerning street and alley abandonments and nuisance properties. Also on Wednesday, at 1 p.m., the Municipal Properties Committee will discuss downtown parking and the iron signs advertising fraternal and service organizations at city entrances.

The Personnel Committee meets Thursday at noon to review city policies concerning temporary employees. At 1 p.m. on Thursday, the Fire Chief Hiring Committee will review résumés.

Council meets Thursday at 7 p.m. The agenda, which may be adjusted though Tuesday, currently includes the second reading of the ordinance eliminating the enforcement agency and a resolution amending council rules.

All of the above meetings will be held at Elkins City Hall (401 Davis Avenue) in the council chamber. Face coverings are required for people who are not fully vaccinated against the COVID-19 virus.

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City Hall News: Week of May 31, 2021

Elkins, W. Va., May 29, 2021: Elkins City Hall will be closed on Monday, May 31, in observance of Memorial Day. Garbage normally picked up on Mondays will be picked up on Tuesday. Please have cans out no later than 6:00 a.m. on Tuesday.

The only meeting next week is that of the Elkins Tree Board. Meeting Tuesday at 5:30 p.m., in the Darden House (next to city hall), the board will work through an agenda that includes an update on the ongoing Glendale Park improvements, protocols for Memorial Trees, and discussion of the board’s Adopt-A-Tree program. The board will also plan a Pollinator Project at Glendale Park, in collaboration with the Appalachian Forest National Heritage Area.

If you would like to receive emergency text message notifications from the city, please register here: www.cityofelkinswv.com/emergency-text-notifications.

You can also sign up for our email alerts and newsletter here: www.cityofelkinswv.com/newsletter-signup.

City Hall News: Week of May 24, 2021

Elkins, W. Va., May 22, 2021: The only meeting next week is that of the Elkins Water Board. Work continues on water-meter replacement and sewer/stormwater separation, and a bid has been accepted by council for the city hall parking lot project.

Meeting Tuesday at 4 p.m. in city hall, the Elkins Water Board, which oversees the city’s water system, will hear an update on the water-meter replacement project and review financial information.

The project to replace the city’s water meters is around fifty percent complete. The water meters are being replaced because they are out of warranty and their data transmitters, which send water-usage data to Utility Billing, were beginning to fail. You can learn more about the project and read answers to frequently asked questions here: www.bit.ly/ElkinsWaterMeters

Work on the project to separate sewer and stormwater lines in south Elkins continues. The purpose of this project is to reduce the frequency of sewage overflows to the Tygart Valley River by reducing the number of combined sewer/stormwater lines, which can be overwhelmed by large stormwater events. You can learn more about this project and access a GIS app showing progress toward completion on this page: www.bit.ly/Phase2Sewer

On Thursday, council accepted a bid from Polino Contracting for the city hall parking lot project. The goal of this project is to provide both city employees and the public with a modern, paved, well-lit, aesthetically pleasing parking lot. You can learn more about this project here: www.bit.ly/ElkinsCityHallParkingLot

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