City Hall News: Week of April 26, 2021

Elkins, W. Va., April 24, 2021: The Elkins Water Board holds its inaugural meeting this week. The bid opening for the city hall parking-lot project has been postponed. Arbor Day plantings and observances are scheduled for Friday.

The April 26 meeting to open bids on the city hall parking-lot project has been postponed to provide additional time for contractors to update their proposals in response to a project addendum. The new date will be announced.

The inaugural meeting of the Elkins Water Board occurs Tuesday at 2 p.m. The water board manages the city’s water system. At this first meeting, the board will elect officers, review its establishing statute, and take other initial administrative actions. The board will also review the financial position of the city’s Water Fund.

In observance of Arbor Day, the Emma Scott Garden Club will be planting a tree at noon on Friday at the Davis Street Park. Also on Friday, at 2 p.m., the Elkins Tree Board will host an Arbor Day celebration and tree-planting in Glendale Park.

There are openings on the Elkins Planning Commission and the Elkins Board of Zoning Appeals (BZA). These volunteer positions play crucial roles in city governance. The Elkins Planning Commission is nearing the end of a five-year project to update the city’s zoning laws, which have been mostly unchanged since adoption in the middle of the 1900s. The BZA hears appeals of zoning decisions and related matters and will play an important role in administering the updated zoning laws. The application procedure and more information can be found here: www.bit.ly/ElkinsCommissionsBoards

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City Hall News: Week of April 19, 2021

Elkins, W. Va., April 17, 2021: Council “lays the levy” and appoints two new firefighters at a special meeting on Tuesday. Also meeting this week are council’s Rules & Ordinances Committee and Municipal Properties Committee and the Elkins Sanitary Board. Street sweeping starts Monday and there is an Earth Day celebration at City Park on Thursday.

The Elkins street-sweeping season begins Monday. Starting May 3, city police will ticket vehicles parked on streets scheduled for street sweeping. Schedule and other info: www.bit.ly/ElkinsStreetSweeper.

On Monday at 9 a.m., council’s Rules & Ordinances Committee considers requests to amend both the rules of the Firefighters Civil Service Commission and the establishing ordinance for the Elkins Tree Board. The committee will also take up the recommendation of the Committee on Boards and Commissions to eliminate the Enforcement Agency, which has not met in years because its duties have been absorbed by council’s Public Safety Committee.

Later Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—reviews March financial statements and invoices, including from the sewer/stormwater separation project.

Council meets at the Phil Gainer Community Center at 7 p.m. on Tuesday, the day when all West Virginia cities and counties must “lay the levy,” or finalize adoption of their budgets for fiscal year 2022. Also on the agenda are recognition of Elkins Fire Department Chief Tom Meader, the swearing in of two new firefighters, the promotion of two senior firefighters, and the presentation of a draft framework for planning the use of American Rescue Plan Act funds.

Council’s Municipal Properties Committee meets Wednesday at 9 a.m. for agenda items including the Elkins Main Street Streetscape plan, a request to change traffic patterns on Gorman Avenue, downtown parking, tree grates, repairs to Darden House, and prospects for installing a generator for city hall.

The Elkins Tree Board and Elkins Friends of Trees are participating in an Earth Day Celebration being held in City Park on Thursday, 4:30-6:30 p.m. The event will feature tree giveaways, crafting for children, and other exhibits and activities.

Utility bills and in-city fire-protection service fees are due Monday. First quarter B&O tax returns are due April 30.

All of this week’s meetings are in person at city hall, in the council chamber, except for the council meeting, which will be held in person at the Phil Gainer Community Center.

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City Hall News: Week of April 12, 2021

Elkins, W. Va., April 10, 2021: Council’s regular meeting has been postponed to Tuesday, April 20. Meeting this week are council’s Public Safety Committee, Personnel Committee, and Rules & Ordinances Committee.

On Monday at 10 a.m., the Public Safety Committee will hear reports from city public safety officials and continue discussions of public complaints about the property at 898 Cole Avenue. The committee has announced that it will continue to meet second Mondays at 10 a.m.

Later Monday, at 1 p.m., the Personnel Committee will discuss personnel policy and consider a personnel matter in the Elkins Fire Department.

On Wednesday at noon, in a meeting that was postponed from last week for lack of a quorum, the Rules & Ordinances Committee will consider dissolving the city’s Enforcement Agency. This action was recommended by the mayor’s ad hoc Committee on Boards and Commissions because the Enforcement Agency has not met in several years and its responsibilities have shifted to full-time public safety employees and council’s Public Safety Committee.

Also on the Rules & Ordinances agenda are proposed changes to the Firefighters Civil Service Commission rules and possible amendments to the ordinance that established the Elkins Tree Board.

The Elkins Planning Commission meets virtually on Thursday at 1 p.m. to continue work on a new zoning ordinance, a project that began in 2016 and is planned for completion in 2021. Agenda items include rules related to telecommunications infrastructure and the boundaries of the Central Business District zone. Login info here: www.cityofelkinswv.com/council-and-committee-meetings

Council’s regular second meeting of the month, which would normally occur on Thursday, has been postponed to Tuesday, April 20, the date on which all West Virginia city councils and county commissions are required to finalize their budgets for the 2022 fiscal year, which begins July 1. The April 20 meeting will be held at the Phil Gainer Community Center.

All of this week’s meetings will be held in person in council chambers at Elkins City Hall (401 Davis Avenue), unless otherwise stated. Agendas may be adjusted until two business days before meetings.

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City Hall News: Week of April 5, 2021

Elkins, W. Va., April 3, 2021: New councilors and a new mayor settle into their roles this week. Council’s Finance Committee meets Monday, the Elkins Tree Board meets Tuesday, and the Rules & Ordinances Committee meets Thursday.

Meeting Tuesday at 5:30 p.m. in the Darden House (next to city hall), the Elkins Tree Board will plan the transfer of plants from the city hall parking lot, discuss board membership and duties, and strategize upcoming tree plantings.

On Monday at 10 a.m., the Finance Committee will discuss American Rescue Plan Act funds and hear proposed FY 2021 budget adjustments.

The Rules & Ordinances Committee meets Thursday at noon to discuss the future of the Enforcement Agency, which was recommended for elimination by the Mayor’s Ad Hoc Committee on Boards and Commissions. The Enforcement Agency has not met in several years as its responsibilities have shifted to full-time public safety employees and council’s Public Safety Committee.

The Elkins Municipal Court is referring overdue accounts to collections. Anyone with past due court costs, fines, or other payments owing should contact the court clerk to discuss options: (304) 636-1414, ext. 1529.

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City Hall News: Week of March 29, 2021

Elkins, W. Va., March 27, 2021: Council meets Wednesday, when newly elected officials will also take their oaths of office. Council’s Economic Growth and Development (EGAD) Committee meets Thursday, and city hall is closed Friday.

Council meets Wednesday at 7 p.m. at the Phil Gainer Community Center. The agenda may be adjusted through Monday. Current agenda items include appointments to the newly established water board, establishment of a separate fund and bank account for American Rescue Plan Act funds, and a request to waive B&O taxes for the city hall parking lot project. The winning candidates from the 2021 election, who take office Thursday, April 1, will be sworn in after the meeting.

B&O tax return forms will be mailed to city business-license holders on Wednesday. Returns are due by April 30.

On Thursday, restrooms at city parks open for the season and, at 5 p.m., the EGAD Committee meets at city hall to discuss annexations and incentives for new businesses.

City hall is closed Friday in observance of Good Friday. Trash will be picked up as usual.

Spring Cleanup 2021 will occur on the following schedule: First Ward, April 5-6; Second Ward, April 7-8; Third Ward, April 9 & 12; Fourth Ward, April 13-14; Fifth Ward, April 15-16. This service is for residences, not businesses. Appliances, tires, free flowing liquids, batteries, and yard waste will not be accepted. Learn more here: www.cityofelkinswv.com/spring-cleanup-dates-announced.

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City Hall News: Week of March 22, 2021

Elkins, W. Va., March 20, 2021: The only meeting next week is that of the Mayor’s Ad Hoc Committee on Boards and Commissions. Spring Cleanup 2021 starts April 5.

On Thursday at 9 a.m., the Committee on Boards and Commissions considers the Enforcement Agency, the Randolph-Elkins Board of Health, and the Elkins Sanitary Board. Committee members are working to ensure consistency between local and state laws stipulating numbers of members, appointment processes, and related matters. The committee will also review current board and commission vacancies. Find out how to get involved with boards and commissions here: www.cityofelkinswv.com/government/mayor-city-council/boards-commissions

Spring Cleanup 2021 will occur on the following schedule: First Ward, April 5-6; Second Ward, April 7-8; Third Ward, April 9 & 12; Fourth Ward, April 13-14; Fifth Ward, April 15-16. This service is for residences, not businesses. Appliances, tires, free flowing liquids, batteries, and yard waste will not be accepted. Learn more here: www.cityofelkinswv.com/spring-cleanup-dates-announced.

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City Hall News: Week of March 15, 2021

Elkins, W. Va., March 13, 2021: Meeting next week are the Elkins council and its Personnel, Public Safety, and Municipal Properties Committees. The Elkins Sanitary Board and the Elkins Planning Commission also meet, and the Elkins Tree Board is offering a tree-pruning workshop.

The Personnel Committee, meeting at 1 p.m. on Monday, will consider a proposal to increase the Elkins Fire Department’s number of civil-service firefighter positions from seven to nine.

Also on Monday, at 3:15 p.m., the Elkins Sanitary Board—which manages the city’s sewer system—will review invoices, including for the ongoing sewer/stormwater separation project, and financial statements.

Meeting Tuesday at 10 a.m. is council’s Public Safety Committee, which will discuss ongoing enforcement efforts concerning properties located at 898 Cole Avenue, 58/60 Eleventh Street, and 1 First Street.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Elkins Planning Commission meets virtually on Tuesday at 1 p.m. to elect officers and continue its ongoing project of updating the city’s zoning laws. (Login information: www.CityOfElkinsWV.com/council-and-committee-meetings)

There is a Wednesday, 9 a.m. meeting of council’s Municipal Properties Committee. The committee will discuss the Elkins Main Street Streetscape plan, hear an update on the city-hall parking lot project, and consider the creation of public flower gardens.

Council meets Wednesday at 7 p.m. The agenda may be adjusted through Monday. Current items include the final reading of an ordinance establishing a water board (similar to the city’s sanitary board), a proposal to change the parking enforcement position from part to full time, and consideration of proposed FY 2022 budgets for the General, Landfill, and Coal Severance Funds.

More than 800 new remote-read water meters have been installed as part of the citywide water-meter replacement project. Utility bills and in-city fire-protection service fees are due no later than March 17. Anyone with questions about utility bills should call (304) 636-1414, ext. 1715 or 1720.

Unless otherwise stated, the above meetings are being held in person (not virtually). Committee meetings are held in the council chamber at city hall, and council meets at the Phil Gainer Community Center.

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City Hall News: Week of March 1, 2021

Elkins, W. Va., February 27, 2021: Election day is Tuesday. The Finance Committee meets Monday, and Council meets Thursday. The regularly scheduled meeting of council’s Economic Growth and Development Committee is canceled.

On Monday at 10 a.m., the Finance Committee meets in special session to work on the fiscal year 2022 budget. At this meeting, the committee will consider requests for contributions to outside organizations, including the Elkins Parks and Recreation Commission, the Elkins-Randolph County Airport Authority, the Randolph County Animal Control Office, the Randolph-Elkins Health Department, and others.

The Elkins Historic Landmarks Commission has been working since 2013 to obtain Historic District National Register certification for the city’s Davis-Graham District neighborhood. On Monday at 1 p.m., there will be a virtual presentation concerning this effort. Please contact EHLC chair Maryann Durland for attendance information: (304) 636-3896.

Tuesday is election day. Polling places will be open from 6:30 a.m. to 7:30 p.m. Monday is the last day to hand-deliver absentee ballots to the city clerk’s office (Elkins City Hall, 401 Davis Ave.) Absentee ballots postmarked by March 2 and received by mail before the start of the canvass on March 8 will be counted. More: www.bit.ly/Elkins2021Election.

The Elkins Tree Board meets virtually on Tuesday at 5:30 p.m. For login information, email: nbrossfregonara@gmail.com.

Council holds its regular meeting Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Current items are consideration of a nominee to the Elkins Tree Board, a contract for integration of new water meter software with the city’s accounting system, the second and final reading of an amended floodplain ordinance, and the first reading of an ordinance establishing a board to manage the city’s water system.

Fire-protection service fees for property owners outside Elkins city limits are due by March 8.

Fire season starts Monday. From March 1 through May 31, there is to be no outdoor burning between the hours of 6 a.m. and 5 p.m. inside city limits, per city code.

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City Hall News: Week of Feb. 22, 2021

Elkins, W. Va., February 20, 2021: Next week sees a special meeting of council’s Rules & Ordinances Committee and a public tree-pruning workshop. Early voting continues at city hall through Saturday.

On Tuesday, at 12 p.m., the Elkins Tree Board and W. Va. Division of Forestry urban foresters will offer a free, public tree-pruning workshop in Glendale Park. This workshop is for anyone who would like to learn how to safely prune their trees. Bring gloves and tools if you have them and meet at the park office; no registration required.

The Rules & Ordinances Committee meets virtually on Tuesday at 12 p.m. to consider a proposed ordinance that would establish a board to oversee the city’s water system, just as the Elkins Sanitary Board oversees the city’s wastewater collection and treatment. Login and agenda are here: www.cityofelkinswv.com/council-and-committee-meetings

Early voting continues at city hall all week, 9 a.m.-4:30 p.m. Monday-Friday and 9 a.m.-5 p.m. on Saturday. February 27 is the final day of early voting. Wednesday is the deadline for requesting an absentee ballot. Election day is Tuesday, March 2. For more election information: www.bit.ly/Elkins2021Election

Glendale Park will be closed Friday, 11:30 a.m.-2 p.m., for a Davis & Elkins College cross-country meet.  This week’s regularly scheduled meeting of the Ad Hoc Committee on Boards and Commissions has been canceled.

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City Hall News for week of Feb. 15, 2021

Elkins, W. Va., February 13, 2021: Next week, both the Elkins Sanitary Board and council’s Finance Committee hold special meetings. Council, its Municipal Properties Committee, and the Elkins Parks and Recreation Commission meet as regularly scheduled. Early in-person voting for the 2021 city election begins Wednesday at 9 a.m., at city hall.

In observance of Presidents’ Day, city hall is closed Monday. Monday trash pickup will proceed as usual.

The agenda for the Finance Committee’s 2 p.m. meeting on Tuesday includes the following items: city hall parking lot project update, consideration of social-media archiving software, FY 2021 budget revisions, and FY 2022 budget planning.

Also on Tuesday, at 3:15 p.m., the Elkins Sanitary Board, which oversees the city’s sewer system, meets to discuss equipment replacement at the wastewater treatment plant, the possibility of establishing a city water board, and a proposed RFP for a sewer line extension along North Randolph Avenue. Other agenda items include review of invoices and financial statements and an update on the sewer/stormwater separation project that commenced February 1.

At the Municipal Properties Committee’s 9 a.m. Wednesday meeting, agenda items include discussion of the Elkins Main Street Streetscape plan, an update on the city hall parking lot project, a proposed crosswalk safety project, and the next phase of ongoing downtown tree replacements.

The Elkins Parks and Recreation Commission meets Wednesday at 5 p.m., at the Phil Gainer Community Center.

Council meets in regular session Thursday at 7 p.m. The agenda may be adjusted through Tuesday. Currently entered are the following items: the first of two readings of an updated ordinance that would allow the operation of street-legal special purpose vehicles on city streets; the assignment of new Operations Department positions to the city’s Compensation and Classification Plan; a change order to the city’s contract with Pickering Associates to fund a riverfront study; the reappointment of the city attorney; and revisions to the FY 2021 General, Sanitation, and Water Funds.

Unless otherwise stated, all of the above meetings are virtual. Agendas and login information are here: www.cityofelkinswv.com/login.

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